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At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at https://www.jnj.com

Job Function:

Business Support

Job Sub** **Function:

Administration & Secretarial

Job Category:

Business Enablement/Support

All Job Posting Locations:

San Diego, California, United States of America

Job Description:

We are searching for the best talent for a Sr. Administrative Assistant to support our** **Preclinical Science and Translational Safety (PSTS) team in** **La Jolla, CA.

_Per our J&J Flex Policy, the expectation for this position is to work in the office 3-4 days per week and work from home 1-2 days per week._

About Innovative Medicine

Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow.

Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way.

Learn more at https://www.jnj.com/innovative-medicine

Key Aspects of Job Role:

Business Support (55%)

+ Proactively manage the leader’s calendar with a focus on efficient time utilization and time conflict management, ensuring leader is appropriately prepared and represented at all forums

+ Review priorities and flag high priority communications (emails and documentation/reviews) for timely and appropriate response/action; calendar worktime and provide draft responses proactively as possible

+ Maintains org charts, site maps, & distributions lists

+ Support critical activities in staff on-boarding or off-boarding (pre-screen, interviews, first line ambassadors to candidate) to assure candidates have optimal experience and positive view of Janssen

+ Coordinate business itineraries and associated needs

+ Schedule, coordinate, and track events including visitor meetings, all-staff meetings, and special events FAQ IT, Workday, Space Moves, Supplies

+ Work closely with LT to manage and coordinate critical initiatives including budget review and planning, goals planning activities, strategic planning, talent management, and compliance review

+ Manage internal/external training

+ Troubleshoot challenges with travel and expense reports

+ Conducts appropriate pre-work for group and cross-site group meetings (advanced agendas and pre-reads, appropriate distribution of meeting invitations, room reservation and readiness) for meetings the leader hosts

+ Interpret and relay company policy information; keeps manager informed of any deviations that may require special attention and communication or approval

+ Building strong relationships with Executive Assistants within the DPDS Organization to ensure efficient and effective teamwork fostering an atmosphere of engagement as well as with EAs of other management team members

+ Interpret and relay company policy information; keeps manager informed of any deviations that may require special attention and communication or approval

Evolving Business Environment Champion (20%)

+ Creates efficient and user-friendly templates for procedures, communications, reports, etc. (e.g. SharePoint and One Note)

+ Uses the latest technology to solve business problems including mobile technology

+ Identifies business process-improvement or efficiency idea opportunities

+ Provide support for enabling near “paper-free environment” (One Note, Box, SharePoint)

+ Conducts technology testing in business and office arena with intent to build skill set, make recommendations or teach others

+ Serves as a resource to assure continuity of document repositories and adherence to retention/clean schedules

Communication Support (20%)

+ Coordinate arrangement for and execute key tasks to effectively manage a variety of global business meetings utilizing Global connect and video technologies

+ Compose and edit correspondence on behalf of the VP, use executive style and standard templates for preparation and formatting of correspondence, memoranda, reports and presentations

+ Builds functional SharePoint sites

Site Coordination (5%*)

+ Schedule, coordinate, and track site visits

+ Site led events (townhalls)

Qualifications

+ A minimum of a high school diploma is required. An Associate's or Bachelor’s Degree in business, communications, or science field is preferred.

+ 6 years business/administrative experience is required; experience in applied science or medical field is preferred

+ Ability to manage multiple priorities, maintain confidentiality, and operate with poise and professionalism in a complex, high-profile, and rapidly changing environment is required.

+ Strong technical knowledge and advanced experience with office and business technologies of today’s workplace (Advanced Microsoft office including Outlook, excel (including pivot tables), PowerPoint, One Note, Word, SharePoint; Zoom; business apps for travel, service requests, etc.)

+ Strong leadership, interpersonal, collaboration, analytical and problem-solving skills

+ Sound judgment and discretion with ability independently to assess and resolve complex situations and shift priorities as the need arises

+ Model for positive, “can-do” attitude and Credo values

+ Challenges the status quo, looks for and adopts best practices, embraces change.

+ Agile thinker and problem solver

+ Strong organizational skills, ability to multi-task and work across time zones

+ Excellent time management and project management skills

+ Resourceful, creative, and flexible in navigating needs and priorities

+ Comfort and professionalism in interacting with upper management

+ Operates independently with need for little direction and check-in

+ Formulates integrated, cross-functional strategies that business and global leader is putting best forward in business conduct

Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.

Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants’ needs. If you are an individual with a disability and would like to request an accommodation, please contact us via https://www.jnj.com/contact-us/careers or contact AskGS to be directed to your accommodation resource.

Required Skills:

Administrative Support, Microsoft Office

Preferred Skills:

Communication, Cross-Functional Collaboration, Office Administration

The anticipated base pay range for this position is :

$53,900 - $86,000

Additional Description for Pay Transparency:

This position is eligible for overtime. Subject to the terms of their respective plans, employees and/or eligible dependents are eligible to participate in the following Company sponsored employee benefit programs: medical, dental, vision, life insurance, short- and long-term disability, business accident insurance, and group legal insurance. Subject to the terms of their respective plans, employees are eligible to participate in the Company’s consolidated retirement plan (pension) and savings plan (401(k)). Subject to the terms of their respective policies and date of hire, Employees are eligible for the following time off benefits: Vacation –120 hours per calendar year Sick time - 40 hours per calendar year; for employees who reside in the State of Washington –56 hours per calendar year Holiday pay, including Floating Holidays –13 days per calendar year Work, Personal and Family Time - up to 40 hours per calendar year Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child Condolence Leave – 30 days for an immediate family member: 5 days for an extended family member Caregiver Leave – 10 days Volunteer Leave – 4 days Military Spouse Time-Off – 80 hours Additional information can be found through the link below. https://www.careers.jnj.com/employee-benefits