• Administrative Assistant

    Insight Global (San Diego, CA)


    Job Description

    We are seeking two Administrative Assistants to support property management operations for our clients growing portfolio. Our client is one of California’s fastest-growing real estate brokerages. Known for its innovative approach, strong agent support, and award-winning property management services, they combine cutting-edge technology with exceptional customer service to deliver a seamless experience for property owners and tenants. The company culture emphasizes integrity, efficiency, and collaboration, making it a leader in the real estate and property management space.

    Key Responsibilities

    • Manage day-to-day administrative tasks during business hours (8 AM – 5 PM).

    • Support 2–3 properties weekly, including scheduling appointments for property visits.

    • Perform accurate data entry and maintain records in spreadsheets and CRM systems.

    • Follow up on leads and inquiries promptly.

    • Answer questions from prospective clients and provide excellent customer service.

    • Coordinate calendars and ensure smooth scheduling for property tours.

     

    We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to [email protected] learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

    Skills and Requirements

    • Experience doing basic administrative duties in a corporate, office, front desk or store environment.

    • Background in Customer Service or Sales.

    • Proficiency with Google Sheets/Excel and standard office software.

    • Strong organizational skills and ability to manage multiple priorities.

    • Excellent communication skills and professional demeanor. • Previous experience as an Administrative Assistant, Office Manager, or similar role.

    • Background in property management, sales office, or insurance office.

    • Familiarity with CRM systems is a plus.