"Alerted.org

Description

Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines.

Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work?

Summary:

+ The Radiology Inventory Control Coordinator is responsible for managing and organizing all supplies and equipment essential to daily operations in the Radiology and Interventional Radiology departments. This role ensures that materials—including sterile supplies and specialty devices—are properly stocked, readily available, and compliant with hospital policies and regulatory standards. The coordinator works closely with Radiology Managers and Technologists to maintain accurate inventory levels, prevent shortages, and reduce waste. Key responsibilities include monitoring stock usage, forecasting demand, reconciling discrepancies, coordinating with vendors for timely orders and deliveries, resolving supply-related issues, and tracking expiration dates. Success in this position requires exceptional organizational and communication skills, strong attention to detail, and the ability to manage multiple priorities in a fast-paced healthcare environment. By ensuring consistent access to critical supplies, the Radiology Inventory Control Coordinator supports safe, efficient, and high-quality imaging services.

Responsibilities:

+ Lead and execute daily cycle counting process for inventory compliance (conducts inventory counts, orders, and restocks items on a daily basis).

+ Responsible for managing and reconciling inventory counts and oversee the communication, investigation and problem-solving of any discrepancies

+ Maintains inventory levels based on current usage and par levels. • Reviews the department procedure schedules on a daily basis and ensures product availability.

+ Restocks shelves on a first in, first out basis and ensures product is kept neat, organized and easily accessible.

+ Proactively checks for product backorders, communicates and provides updates to the the Radiology Managers

+ Serve as specific and dedicated Service Line Liaisons- works closely with the Radiology Managers for service updates, inventory concerns, and product backorders. • Works closely with Radiology Managers to ensure adequate levels of supplies are always available on the shelves.

+ Perform and assist in the routine inventory count.

+ Utilizes hospital computer systems to properly account for issues, returns and receipts of new materials and associated back orders. • Upon delivery to the department, scans inventory into QSight and deliver to appropriate areas.

+ Provides assigned direction and support relating to Radiology inventory, replenishment of supplies.

+ Daily email checks to make sure all requisitions are processed. • Monthly evaluation of inventory expiration dates to ensure there is no expired product and to circulate product nearing expiration.

+ In the event expired product is retrieved, collaborate with manufacturer representatives to obtain return authorization, package product and arrange pick up from loading dock.

+ Performs consignment and inventory count to make sure contractual inventory numbers match consignment on hand.

+ Keeps Radiology Managers aware of all correspondence with vendor representatives, regarding new product, discontinued product and backordered product.

+ Keeps manager informed of current activities, any major discrepancies with vendors and any significant changes in the marketplace, which might affect the department.

+ Executes follow-up to assure prompt delivery of materials and/or effective performance of services on a regularly schedules basis. Reviews open purchase order files on a weekly basis for overdue shipments and back orders, and reconciles discrepancies with the vendor.

+ Review recall notices provided by the FDA or the manufacturer and sequestering affected inventory as required and communicating actions to the required parties.

+ Physically inspecting inventory to remove expired or damaged items from inventory. • Performs duties in accordance with Penn Medicine and entity values, policies, and procedures • Other duties as assigned to support the unit, department, entity, and health system organization

Credentials:

+ Six Sigma Yellow Certification

+ Certified Materials and Resources Professional

Education or Equivalent Experience:

+ H.S. Diploma/GED (Required)Healthcare experience preferred.

We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives.

Live Your Life's Work

We are an Equal Opportunity employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.

REQNUMBER: 294564