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Position Details

Position Information

Department School of VPDA (CLA)

Classification Title Stage Production Coordinator

Job Title Stage Production Coordinator (Ensemble Coordinator)

Appointment Type Classified Staff

Job Location Corvallis

Benefits Eligible Full-Time, benefits eligible

Remote or Hybrid option?

Employment Category Regular

Job Summary

This recruitment will be used to fill one full-time Stage Production Coordinator position for the School of Visual, Performing and Design Arts at Oregon State University ( OSU ).

The Ensemble Coordinator assists in the scheduling, logistics, and on-the-ground operations of performing arts ensembles in the School of Visual, Performing and Design Arts ( SVPDA ). In particular, the position facilitates the close collaboration between the School and the Patrica Valian Reser Center for Creative Arts (PRAx), the School’s performance home.

The Coordinator works closely with SVPDA faculty/staff and PRAx staff to plan and provide hands-on support for the Student Arts Season during each academic term. This work includes both advanced planning and time in rehearsal and performance settings. The position requires a high degree of organization and communication skills and a positive attitude toward problem-solving.

The Coordinator also supports overall ensemble operations within the School and, specifically, the operations of Athletic Bands, in close collaboration with the Director of Athletic Bands and band staff.

This is a 10-month position that begins in advance of marching band season and ends with the academic year (mid-August-mid-June).

Why OSU?

Working for Oregon State University is so much more than a job!

Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.

FACTS :

•Top 1.4% university in the world

•More research funding than all public universities in Oregon combined

•1 of 3 land, sea, space and sun grant universities in the U.S.

•2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties

•7cultural resource centers (https://hr.oregonstate.edu/work-life/diversity-and-cultural-resources) that offer education, celebration and belonging for everyone

•100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates

•35k+ students including more than 2.3k international students and 10k students of color

•217k+ alumni worldwide

•For more interesting facts about OSU visit:https://oregonstate.edu/about

Locations:

Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.

Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.

Total Rewards Package:

Oregon State University offers acomprehensive benefits package (https://hr.oregonstate.edu/benefits/prospective-employee) with benefits eligible positions that is designed to meet the needs of employees and their families including:

•Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.

•Free confidential mental health and emotional support services, and counseling resources.

•Retirement savings paid by the university.

•A generous paid leave package, including holidays, vacation and sick leave.

•Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.

•Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.

•Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life.

Future and current OSU employees can use theBenefits Calculator (https://hr.oregonstate.edu/benefits/new-employees/benefits-calculator) to learn more about the full value of the benefits provided at OSU .

Key Responsibilities

60% SVPDA -PRAx planning, preparations, and logistics

+ Acts as the in-venue production coordinator / site-monitor for Student Arts Season rehearsals and as the liaison between SVPDA and PRAx for events, concerts, and productions, as assigned. In general, the workplace of this position during each Student Arts Season is expected to be primarily in PRAx. Production coordinator duties are not dependent on specific technical expertise in sound or lighting; rather, duties focus on physical elements of the space such as chairs, stands, risers, curtains, etc.

+ Oversees instrument moves and setups, which will sometimes involve transporting instruments between locations both on and off campus and include driving vehicles such as box trucks.

+ Manages keys and, when applicable, is responsible for locking and unlocking PRAx building and venues.

+ Corresponds and meets with School Director, ensemble directors, University Theater faculty/staff, and other SVPDA faculty/staff to understand plans, goals, repertory, and logistics for rehearsals and performances.

+ Generates the Student Arts Season schedule, based on existing templates, in coordination with those above, for each term of the upcoming season based on rollover components (the general place of each ensemble performance within the season) and on specifics unique to each individual season. Schedules will include rehearsal times, load-in/out plans, and other details necessary to implement the season.

+ As part of this process, gathers media, textual descriptions, and other assets from ensemble directors for use in PRAx marketing.

+ Assists the OSII in Music in scheduling degree recitals and rehearsals within the overall Student Arts Season planning process. Assists students in coordinating the necessary production elements.

+ Delivers the completed annual Student Arts Season schedule to the Managing Director of PRAx, generally by February 1 of the year prior to the season. On-time delivery of a fully vetted and accurate schedule is an essential performance indicator.

+ Communicates and coordinates with the PRAx box office for student arts season events

+ Attends regular meetings of PRAx and SVPDA staff for the purpose of planning and implementing the Student Arts Season.

15% other ensemble-related logistics

+ In consultation and coordination with ensemble directors and SVPDA faculty/staff, supports the work of ensemble planning, rehearsals, and performances. During the first half of each academic term, these activities take place primarily in SVPDA spaces, such as Community Hall.

+ Works closely with School staff to support operations of small and large ensembles, including implementation of placement auditions, sectionals, and rehearsal schedules. This work includes setting up, moving, and striking instruments, equipment, and chairs/stands/risers.

+ Assists in communication between ensemble directors, student musicians, ensemble librarians, and student workers on topics of ensemble-related logistics.

+ Supports off-campus performances, tours, recording sessions, and other ensemble-related special projects. This will sometimes involve moving/driving instruments and/or personnel

15% assist in athletics bands coordination

+ In consultation and collaboration with the Director of Athletic Bands, provides production/logistical support for marching band and other athletic bands.

+ In particular, assists in preparations and implementation for pre-season camps.

+ Works closely with SVPDA staff and Athletics Band team on managing logistics of instruments, uniforms, schedules, rehearsal locations, and personnel.

10% other duties as assigned

What We Require

Three years of experience as a stage hand; OR An Associate’s degree in Stage Management and at least one year of experience as a stage hand; OR An equivalent combination of training and experience demonstrating possession of the knowledge, skills, and abilities of this classification.

What You Will Need

+ Knowledge or experience of the performing arts, particularly music, through any combination of degrees, life experiences, or professional employment.

+ Strong written/verbal communication and collaboration skills and the ability to develop and implement schedules, calendar tasks, logistical operations, and to-do lists.

+ Computer skills including Microsoft Word, Excel, and Outlook.

+ Record of actively contributing to a respectful, safe, and inclusive work environment.

This position requires driving a university vehicle or a personal vehicle on behalf of the university; therefore, the incumbent must successfully complete a motor vehicle history check, possess and maintain a current, valid driver’s license in their state of residence, be determined to be position qualified and self-report convictions as per University Policy 05-030.

What We Would Like You to Have

+ Bachelor’s Degree in a performing arts discipline such as music, theatre, performing arts production, or related fieldorequivalent professional experience.

+ Experience participating in performing arts ensembles.

+ Experience in operations for a performing arts ensemble, organization, or venue.

+ Basic understanding of performing arts technology, such as sound and lighting systems.

+ Knowledge of music ensemble repertoire and the ability to read music and musical markings.

Working Conditions / Work Schedule

The work schedule for this position is highly varied, with a significant number of evenings and weekend hours, particularly during the Student Arts Season and for certain Athletic Bands events. Some of the work takes place in an office environment and includes computer-based communication, scheduling, and document production, and some takes place in rehearsal/performance spaces. During the weeks of the three Student Arts Seasons each academic year, this position operates, in large part, on a concert venue schedule. Such work weeks will vary based on rehearsal and/or concert schedules. The ability to move items such as instruments, including percussion, around classroom, rehearsal, and concert spaces is required, as is lifting up to forty pounds. These moves will sometimes involve transporting instruments between locations both on and off campus and include driving vehicles such as box trucks. Work may sometimes take place outdoors and/or in athletic venues, and occasional travel may be involved with ample advanced notice.

Pay Method Hourly

Pay Period 16th - 15th of the following month

Pay Date Last working day of the month

Min Salary $18.06

Max Salary $26.20

Link to Position Description

https://jobs.oregonstate.edu/position\_descriptions/173260

Posting Detail Information

Posting Number P05459CT

Number of Vacancies 1

Anticipated Appointment Begin Date 01/05/2026

Anticipated Appointment End Date

Posting Date 11/04/2025

Full Consideration Date 11/30/2025

Closing Date 02/01/2026

Indicate how you intend to recruit for this search Competitive / External - open to ALL qualified applicants

Special Instructions to Applicants

To ensure full consideration, applications must be received by November 30, 2025.Applications will be reviewed based on the information submitted on the employment profile with education and work history along with any other requested documentation i.e. posting specific question responses, transcripts, etc.Your profile MUST clearly show how you meet the minimum/required qualifications for the position.Resumes are NOT accepted at the application stage for this position.

Cover letters are optional for this position and will not be used for evaluating your qualifications.

Equivalent required experience is based on full-time equivalent (40 hours per week).

PLEASE NOTE :If you have volunteer experience relevant to this position, please include in the Employment History section and note length of time, average number of hours per week and major duties.

Typically, the starting salary is at the lower end of the salary range.

For additional information please contact:

Coleen Keedah

[email protected]

(541) 737-5003

We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.

OSU will conduct a review of the National Sex Offender Public website prior to hire.

OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at ourBackground Checks (https://hr.oregonstate.edu/careers/background-checks) website including thefor candidates (https://hr.oregonstate.edu/careers/candidates) section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team [email protected].

Supplemental Questions

Read More at: https://jobs.oregonstate.edu/postings/174384

OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.