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Position Details

Position Information

Announcement Number STAFF - VA - 26183

For questions regarding this position, please contact:

Hilary Becker

(406) 994-1670 (tel:(406)%20994-1670)

[email protected]

Classification Title Program Mgr

Working Title Assistant Director of Health Professions Advising

Brief Position Overview

This position will advise current and prospective undergraduate and graduate students interested in applying to a variety of health professions programs, such as medical school, dental

school, and PA school.

Position Number 4M0397

Department University Studies

Division Division of Student Success

Appointment Type Classified

Contract Term Fiscal Year

Semester

If other, specify From date

If other, specify End date

FLSA Exempt

Union Affiliation Exempt from Collective Bargaining

FTE 1.0

Benefits Eligible Eligible

Salary $27.50 per hour, commensurate with experience, education, and qualifications

Contract Type Classified Salary

If other, please specify

Recruitment Type Open

Position Details

General Statement

A multi-year program aimed at assisting students in the exploration of, preparation for, and application to health professional schools. The focus is on the academic, clinical, and professional courses required experience to create a well-rounded and competitive application.

Duties and Responsibilities

+ Pre-professional advising for undergraduate, post-baccalaureate, and graduate students interested in pursuing various health professions.

+ Help coordinate advising as well as all advising-related outreach and communications in assigned units.

+ Promote best practices of advising services in assigned units.

+ Implement and assist with campus-wide advising initiatives and assessment.

+ Assist the Director in facilitating and managing the multi-year process of students’ applications to health professions schools (personal statement and application writing, review, and feedback, mock interviews, committee letters and letter packets).

+ Programming support for students (entrance exam study groups, application help workshops, professional development, and group advising sessions).

+ Supervise, coordinate, and train peer advisors and mentors.

+ Assist Director in collecting and organizing office data for year-end reports and accreditation review of the office.

+ Communicating with prospective students and families about Health Professions Advising at

+ MSU Friday’s, prospective student meetings, and other events such as Orientation.

Required Qualifications – Experience, Education, Knowledge & Skills

+ Bachelor’s degree and relevant experience in student advising, mentoring, coaching OR career development OR student supervision and/or student services.

+ Demonstrated knowledge of higher education offices and resources that support student success

+ Excellent oral and written communication skills.

+ Willingness to work on a schedule that may include occasional evening and weekend commitments.

Preferred Qualifications – Experience, Education, Knowledge & Skills

+ Master’s degree

+ Supervisory experience, training, and/or mentoring.

+ Experience working with enrollment and degree auditing software, such as DegreeWorks, CatCourse, Banner, MyInfo and/or relational database.

+ Experience in health professions advising (formal or informal).

The Successful Candidate Will

+ Be able to train, motivate, and manage others.

+ Promote a welcoming culture and work effectively with individuals from all backgrounds.

+ Possess excellent interpersonal and communication skills (both verbal and written).

+ Have an enthusiasm to work with and guide students as they discover and attain their academic and life goals.

+ Possess the ability to create positive rapport and strong working relationships with colleagues both within and outside of the MSU community, including students, administrators, faculty, staff, and health professionals.

+ Possess the ability to troubleshoot problems and have candid and effective conversations.

+ Actively pursue training and professional development opportunities.

Position Special Requirements/Additional Information

This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time.

Physical Demands

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodation. The requirements listed above are representative of the knowledge, skill, and/or ability required.

This position has supervisory duties? Yes

Posting Detail Information

Number of Vacancies 1

Desired Start Date Upon completion of a successful search.

Position End Date (if temporary)

Open Date

Close Date

Applications will be:

Screening of applications will begin on November 17th 2025; however, applications will continue to be accepted until an adequate applicant pool has been established.

Special Instructions

This position is not eligible for sponsorship.

EEO Statement

Montana State University is an equal opportunity employer. MSU does not discriminate against any applicant on the basis of race, color, religion, creed, political ideas, sex, sexual orientation, gender identity or expression, age, marital status, national origin, physical or mental disability, or any other protected class status in violation of any applicable law.

In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference, please complete the veteran’s preference information located in the Demographics section of your profile.