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Position Title: Administrative Assistant 1, CAS Human Resources - NY HELPS

Posting Number: C250137

Employer: State

Salary Range: $47,695

FTE: 1.00

Position Summary:

The College of Arts and Sciences (https://arts-sciences.buffalo.edu/) at the University at Buffalo is seeking an Administrative Assistant 1 to support the HR and Finance units. This is a customer service oriented position and requires the incumbent to provide excellent customer service to various populations.

In this role you will, but not limited to:

+ Provide administrative support to the Unit Business Officer, HR Officer for Faculty Affairs, and HR Officer for Staff Affairs in areas such as preparing correspondence, scheduling of meetings, and maintaining departmental files.

+ Provide administrative support for listserv management, website updates, conference room reservations, and email monitoring.

+ Provide administrative support for financial transactions at the college level.

+ Provide general office support such as, answering phones, reception, mailing, copying, scheduling and processing of necessary departmental paperwork.

Learn more:

+ Our benefits (https://www.buffalo.edu/administrative-services/for-faculty-staff/benefits/state/csea.html) , where we prioritize your well-being and success to enhance every aspect of your life.

+ Being a part of the University at Buffalo community. (https://www.buffalo.edu/)

University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.

Minimum Qualifications:

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS ).

Non-competitive (NY HELPS ):

+ high school diploma or high school equivalency diploma

+ two years of experience in administrative support

+ use of office software (e.g., email, word processing)

+ provision of customer service

+ business writing

+ management of an office

OR

Competitive ( NON -NY HELPS ):

Reassignment Requirement: You must have one year of permanent competitive or 55b/c service as an Administrative Assistant 1, SG-11, or Secretary 1.

Reinstatement Requirement: You must be a former state employee to request reinstatement to the title that was held (or transferable title).

Administrative Assistant Trainee 1 Transfer Eligibility Requirement: You must have a current permanent appointment with a minimum of 1 year of service in a position of the same title or transferable title (SG-6 or above).

Administrative Assistant Trainee 2 Transfer Eligibility Requirement: You must have successfully completed the 52 weeks of service as an Administrative Assistant Trainee 1 and successfully completed the four core administrative support courses.

Administrative Assistant 1 Transfer Eligibility Requirement: You must have either one year of service in a clerical title (SG-9 or above) or completion of a two-year traineeship and successfully completed the four core administrative support courses and the four elective administrative support courses, as designated by the agency.

Preferred Qualifications:

+ Excellent oral and written communication skills.

+ Ability to maintain confidentiality and professionalism.

+ Demonstrated competence in Microsoft Office (creation/maintenance of spreadsheets and documents); i.e., Word, Excel, and databases.

+ Experience with University systems preferred, ePTF, ShopBlue, SIRI , etc.

+ Ability to handle routine administrative tasks independently

+ Attention to detail, accuracy, timeliness, and excellent customer service.

+ Ability to establish and maintain effective working relationships with others.

+ Ability to organize and maintain office files.