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Administrative Specialist (Mayor's Office of Adult Literacy)

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Administrative Specialist (Mayor's Office of Adult Literacy)

Salary

$55,484.00 - $69,531.28 Annually

Location

500 McKinney St.

Job Type

Full Time

Job Number

37445

Department

Houston Public Library

Division

HPL - CENTRAL LIBRARY SERVICES

Opening Date

11/05/2025

Closing Date

11/11/2025 11:59 PM Central

+ Description

+ Benefits

+ Questions

POSITION OVERVIEW

APPLICATION ACCEPTED FROM: ALL PERSONS INTERESTED

POSTING NUMBER: 37445

DIVISION: Mayor’s Office for Adult Literacy

Workday & Hours: Monday - Sunday, 8:00am - 8:00pm ***may include possible evenings, occasional weekends and late hours ***subject to change***

DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS

The Administrative Specialist reports to the Administration Manager of the Mayor’s Office for Adult Literacy. This position supports the administrative functions of the office in the achievement of its goals and is responsible for coordinating digital communications for the office. Must be able to work occasional evenings and weekends (Saturdays) as the schedule requires. Candidates with directly related experience in adult literacy or adult education program administration preferred.

The essential functions of the Administrative Specialist (Mayors Office of Adult Literacy):

+ Organizes and maintains files in print and electronic formats.

+ Coordinates calendar, activities, and special events; schedules meetings; manages the Administration Manager’s meeting calendar.

+ Supports project implementation, tracking, and documentation as appropriate.

+ Orders and tracks supply orders for the Office.

+ Coordinates with highly dynamic teams and leadership of adult literacy stakeholders throughout

+ Houston for the achievement of MOAL’s goals and objectives.

+ Responds to inquiries, requests, and complaints from literacy providers and other stakeholders whether written, on the phone, or through social media.

+ Responsible for developing compelling content for multiple platforms keeping presence fresh, relevant, and in line with appropriate messaging.

+ Performs other duties as delegated by the MOAL Administration Manager including handling issues and information of a highly sensitive nature.

Applicants are encouraged to submit a Cover Letter and Resume when applying. For a location listing of our 37 Neighborhood Libraries and Central Library, please visit: https://houstonlibrary.org/all-locations

WORKING CONDITIONS:

The position is physically comfortable; the individual has discretion about walking, standing, etc. There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions. Requires the ability to make coordinated gross motor movements in response to changing external stimuli within moderately demanding tolerances; or the ability to make coordinated eye/hand movements on a patterned response space within low tolerance demands with no real speed requirements.

MINIMUM REQUIREMENTS

EDUCATIONAL REQUIREMENTS

Requires a bachelor’s degree in Business Administration, Liberal Arts, or a related field.

EXPERIENCE REQUIREMENTS

(3) Three years of administrative experience are required. Professional administrative experience may be substituted for the above education requirement on a year-for-year basis.

PREFERENCES

+ Candidates with directly related experience in adult literacy or adult education program administration preferred.

+ Candidate must have good writing and communications skills and the ability to create reports and presentations.

+ Experience with professional social media posting and overseeing social media campaigns preferred.

+ Highly organized and detail-oriented, able to manage multiple tasks and incoming requests.

+ Must have a positive attitude, the ability to perform responsibilities without constant oversight and work as a member of the team.

+ To better serve our diverse community, bilingual skills are preferred.

Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6*

GENERAL INFORMATION

SELECTION / SKILLS TESTS REQUIRED

The selection process will involve application review and/or interview. The department may administer skills assessment test.

SAFETY IMPACT POSITION - YES

If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.

PAY GRADE - 20

SALARY INFORMATION

Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.

APPLICATION PROCEDURES

Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov

To view your detailed application status, please log-in to your online profile by visiting http://agency.governmentjobs.com/houston/default.cfm or call (832-393-0473).

If you need special services or accommodations, call 832-393-0473. (TTY 7-1-1). If you need login assistance or technical support call 855-524-5627.

Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.

All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.

Applicants are encouraged to attach a cover letter and resume along with their completed application when applying.

EOE Equal Opportunity Employer:

The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.

The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan. Benefits include:

+ Medical

+ Dental

+ Vision

+ Wellness

+ Supplemental Insurance

+ Life insurance

+ Long-term disability

+ Retirement pension

+ 457 deferred compensation plan

+ Employee Assistance Program

+ 10 days of vacation each year

+ 11 city holidays, plus one floating holiday

+ Compensable Sick Leave

+ Personal Leave

+ Flexible schedules

+ Hybrid-Telework for eligible positions

+ Professional development opportunities

+ Transportation/parking plan

+ Section 125 pretax deductions

+ Dependent Care Reimbursement Plan

+ Paid Prenatal, Parental and Infant Wellness Leaves

+ Healthcare Flexible Spending Account

For plan details, visit http://www.houstontx.gov/hr/benefits.html

01

Are you a veteran who served on active duty in the Armed Forces (United States Army, Navy, Air Force, Marine Corps, or Coast Guard) for more than 90 consecutive days and received either an honorable discharge or a general discharge under honorable conditions?

+ YES

+ NO

02

Have you worked for and/or are you a current Houston Public Library Employee?

+ YES

+ NO

03

Please indicate the highest level of education you have successfully "completed"?

+ High School Diploma/GED

+ Associate Degree

+ Bachelor Degree

+ Masters Degree

04

How many years of professional administrative experience do you possess?

+ Less than 5 years

+ 5 years but less than 9 years

+ 9 years but less than 12 years

+ 12 years or more of experience.

05

What is your degree concentration?

+ Business Administration

+ Liberal Arts

+ Adult Learning Education

+ Other

+ I do not have a degree

06

Do you have a specialization and/or a certification in Adult literacy?

+ YES

+ NO

07

Describe your professional administrative experience (If you do not have any experience, please put N/A)

08

How would you rate your writing and communication skills?

+ Fair: Able to write general communications.

+ Good: Able to write on work related topics with enough time to prepare and research. May need someone to proofread for spelling and grammatical errors.

+ Professional: Comfortable writing on work related topics with minimal spelling and grammatical errors that are caught during self-proofreading

09

Please indicate your "highest" level of proficiency in Microsoft Office Suite.

+ BASIC: Create a new document, enter text, and save it; navigate in a document and perform a search; format cells, rows, and columns; modify a database and insert data from another; application; create title and bullet slides; work with text, drawn objects, and drawing tools.

+ INTERMEDIATE: Create mail merges, sort and filter them; customize toolbars; run and record Macros; filter data and manage a filtered list; create and modify some Macro commands; create, modify, and format charts; create basic Macros to automate forms and data entry; customize the appearance and functionality of reports; use hyperlinks and perform data integration.

+ ADVANCED: Manage table data, sort and filter merges, advanced techniques for analyzing and manipulating data in Excel. delete e-mails from the Inbox, Sent Items and Deleted Items folders, Add, edit, move and delete appointments on your calendar.

+ I have no MS Office Suite experience.

10

Other than English, which of the following languages do you speak, read & write? (Check all that apply)

+ Spanish

+ Chinese

+ Vietnamese

+ French

+ Arabic

+ Other

+ I do not speak another language.

11

Please describe your most successful social media campaign and why it was successful. If you have no social media experience, please put N/A.

Required Question