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For more information on everything FAU has to offer, please visit www.fau.edu/jobs.

Note: Current FAU employees must apply as an internal applicant by logging into their existing Workday employee account.

Position Summary:

Florida Atlantic University is seeking an Assistant or Associate Director of Benefits and Retirement Services - Boca Raton, FL.

Reporting directly to the Director of Human Resources, the Assistant or Associate Director of Benefits and Retirement Services (ADBRS) also works with the AVP for Human Resources to coordinate with the state of Florida administrative offices (Department of Group Insurance Services (DGIS), Florida Retirement Services (FRS) and PeopleFirst) and benefit plan representatives to administer, support, and implement benefits and benefit plans for the University. “Benefits” is inclusive of all insurance plans, supplemental insurance plans, fringe plans, and retirement plans. The ADBRS has primary responsibility to be the University’s lead, in-house expert, and contact to implement and support all benefits and retirement programs, benefit plans, and provide excellent service and support for employees in navigating benefits and benefit plan provisions

Summary of Responsibilities:

Benefits and Retirement Administration – As the official liaison to PeopleFirst (HRIS and customer service support for all state procured benefits) and all plan representatives, the ADBRS has primary responsibility to implement and support the administration of the University’s benefit and retirement plans, programs, and services for University employees (including applicable retired employees).

+ Lead the Benefits and Retirement Services staff (4 individuals) to provide comprehensive benefit/retirement plan information, enrollment assistance, and support to all University employees.

+ Provide insurance use, information, guidance, and strategy for employees. Meet with employees to review benefit/retirement enrollments, and address questions/inquiries about plan provisions, navigation of plan processes and requirements, including life events that affect benefits eligibility or changes.

+ In collaboration with PeopleFirst and FAU Payroll (Payroll Accounting Analyst), confirm/review and ensure that employee premiums, deductions, and withholdings are accurate, contingent on employee status and/or elections. Be a collaborative resource to assist with benefits/retirement reconciliation reports and related needs.

+ Share/disseminate/inform benefits team, HR, or the University community (as appropriate) regarding these changes, needs, or updates, as the ADBRS is the “Retirement Coordinator” role (as defined/delegated by PeopleFirst) and is primary in receiving updates regarding plan changes and/or plan participant updates and/or requests.

Benefits/Retirement Education - Conduct meetings/seminars to provide ongoing employee engagement and education of all benefit/retirement plans/provisions as required for compliance, as well as providing on-going trainings and informational sessions for employees. Expected meetings/seminars will include (but not be limited to) hosting and/or participating in monthly benefits trainings, New Employee Orientation, and (annual) Open Enrollment (as informed by DGIS) trainings, etc.

+ Responsible for planning and implementing the annual Benefits Fair. Coordinate with DGIS and all invited benefit plan providers to host and run the annual FAU benefits fair that informs, educates, and presents information regarding the annual open enrollment to address any/all plan updates and changes (required and/or available).

+ Collaborate with Public Affairs or appropriate resources to create, update and/or review all marketing and communication materials (brochures, booklets, etc.) as required.

Benefit/Retirement Plan Implementations – As plans change, terminate, or are procured, work with PeopleFirst and/or benefit plan providers to implement plans and/or plan changes. Coordinate with appropriate HR, IT, and Payroll/Finance areas/individuals to perform plan and/data testing for Workday system needs/changes.

+ Coordinates to ensure FAU has the most updated/accurate plan documents, brochures, etc., as the primary contact for all insurance and Plan representatives.

Supervisor - Supervise 4 staff employees including a manager and 3 support staff

+ Perform annual evaluations, including recommendations for employee development and training.

+ Manage workloads, delegation of tasks, work schedules, and mentor and guide by sharing expertise and best practices.

Leave Administrative Support – While all Leave is administered and managed by the HR Risk Manager, the ADBRS provides valuable and critical support to guide Benefits and Retirement Services to implement and provide integrated administrative support in any/all areas of Leave. Leave includes (but is not limited to): Federal Medical Leave Act (FMLA), Paid Time Off (PTO), Bereavement, Vacation, Jury Duty, Holiday, Leave Without Pay (LWOP), Faculty Sabbatical, etc.

+ Coordinate with the HR Risk Manager and Payroll (Accounting Analyst) to ensure all benefits continuation/conversion options are administered correctly during an employee’s Leave.

Other Duties – Perform other job-related tasks, duties, projects as assigned.

+ Attend meetings, participate in on-line seminars, and related trainings to stay current on benefits, insurances and benefit/retirement plan issues and developments.

+ Assists with data collection/requirements for audits, reviews, investigations, etc.

+ In keeping with “service to the College” serve on temporary committees and/or groups as elected, delegated and/or assigned. Perform other related or assigned tasks/duties.

FAU Benefits and Perks

If Benefits & Perks are important to you, then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, FAU offers:

+ Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more.

+ State retirement options including tax-deferred annuities and Roth 403(b) plans.

+ State employees Public Service Loan Forgiveness (PSLF) program (https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service)

+ Sick Leave Pool Program

+ Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President’s discretion).

+ Paid Community Engagement Volunteer Service Day (https://www.fau.edu/hr/documents/community-engagement-volunteer-leave4-2015.pdf)

+ Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply).

For details on FAU's amazing offers visit us at https://www.fau.edu/hr/benefits/index.php

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Minimum Qualifications:

Bachelor's degree from an accredited institution in an appropriate area of specialization, and 6 years of appropriate experience required, or

An associate degree from an accredited institution in an appropriate area of specialization, and 8 years of appropriate experience required, or

High School Diploma and 10 or more years of appropriate experience required.

The hiring level for the director position (Assistant or Associate Director) will be determined based on the candidate's qualifications and years of experience.

Salary:

Commensurate with experience.

Administrative, Managerial, and Professional Exempt ( AMP)

College or Department:

Department of Human Resources: Operations Management

Location:

Boca Raton

Work Days and Hours:

Monday - Friday, 8 a.m. - 5 p.m. Occasional evenings and weekend hours are expected.

This is a full-time on-campus/on-site position.

Application Deadline:

2025-11-21

Special Instructions to Applicant:

This position may close without prior notice.

The hiring level for the director position (Assistant or Associate Director) will be determined based on the candidate's qualifications and years of experience.

APPLICATION DOCUMENTS REQUIRED:

Resume

Cover letter

OFFICIAL SEALED TRANSCRIPTS REQUIRED:

Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.

PRE-EMPLOYMENT SCREENINGS REQUIRED:

Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check.

REQUEST FOR ACCOMMODATIONS:

Individuals with disabilities requiring accommodations may contact Human Resources at 561-297-3057. For inquiries concerning employees, job applicants or other available accommodations, please email [email protected] or call the Office of Civil Rights and Title IX at (561) 297-3004.

Florida Atlantic University is where your future begins.

With over 30,000 students from all 50 states and over 180 countries, 21 intercollegiate teams, 180 plus degree programs, and an administration that thrives on discovery and excellence, Florida Atlantic University is pushing the boundaries of higher education. At FAU, the faculty and staff are trailblazers and innovators with a passion for finding creative solutions while advancing science, art and technology in all disciplines. Student success, excellence and community engagement are some of our highest values as a university. These values are prominent throughout FAU's community and are essential to the employee experience. FAU is committed to the principles of engaged teaching, research and service, and reflects this commitment as a key Platform in its 2015 - 2025 Strategic Plan. Our work environment is a hub of cultures from across the nation and the world, making FAU a place where collaboration flourishes. All persons aspiring to achieve excellence in the practice of these principles are encouraged to apply.

To learn more about the vision and mission of FAU, please visit: www.fau.edu

In order to be considered for a position, you must apply through this job website. For more information on how to apply for a position, please review the applicable Applicant Tutorial (http://fau.edu/jobs/applicant-resources/) . To contact Recruitment Services, send an e-mail to [email protected].

Florida Atlantic University is an equal access/equal opportunity employer that complies with all applicable federal and state laws regarding nondiscrimination. If you require an accommodation to participate in any part of the recruitment process, please contact Florida Atlantic’s Office of Civil Rights and Title IX at 561-297-3004 or send an email to [email protected]. To contact Human Resources, please call 561-297-3057 or email [email protected]. For communications assistance, call 7-1-1.

Clery Act Information (https://www.fau.edu/police/clery.php)

Consumer Information

Visit Florida Atlantic's Consumer Information (https://www.fau.edu/finaid/resources/other-resources/#consumer-info) page for more information about financial aid, its campus, facilities, student athletes, campus security, fire safety, as well as preventing drug and alcohol abuse. Paper copies are available upon request by contacting the Office of Student Financial Aid.

Florida Statute 1010.35 - Screening Foreign Researchers

Pursuant to Florida law, any applicant or student seeking employment in a research or research-related support position who is a citizen of a foreign country and not a permanent resident of the U.S., or who is a citizen or permanent resident but is affiliated with or has had at least 1 year of employment or training in China, Russia, Iran, North Korea, Cuba, Venezuela, or Syria is subject to additional screening. Applicants meeting those criteria will be required to provide the following information before any offer of employment can be made: every institution of higher education attended; all previous employment since the applicant’s 18th birthday; list of all published material, current and pending research funding from any source, including details about the research, your role, funding source, and amount; list and description of any non-university professional activities; any affiliation with an institution or program in a foreign country. Selected applicants will be required to provide additional information per the Statute, including a complete copy of your passport; and, if available, the most recently submitted DS-160 (Online Nonimmigrant Visa Application).

Florida Atlantic University is an equal opportunity/affirmative action/equal access institution and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veterans status or any other characteristic protected by law.

Individuals with disabilities requiring accommodation, please call 561-297-3057. For communication assistance, call 7-1-1.