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42963BR

Extended Job Title:

Program Coordinator

Org Level 1:

Texas Tech Unv Hlth Sci Ctr El Paso

Position Description:

Supports the residency program director by performing administrative duties related to planning, directing and

coordinating both the academic and operational activities of the program.

Requisition ID:

42963BR

Optional Attachments:

Transcript

Travel Required:

Up to 25%

Major/Essential Functions:

+ Coordinates, tracks, and prepares biographical data and other relevant information within MyEvaluations and ACGME systems. Oversees attendance summaries, compliance reports, all residency and faculty evaluations, Resident Clinical Evaluation Exercises (CEX), Resident Medical Record Reviews, Evaluation Summary Reports, USMLE Step 3 exam compliance, resident training compliance, vacation requests, academic calendars, and rotation schedules (internal medicine, outside rotators). Manages institutional permits and faculty-required documentation. Maintains the monthly Exhibit G and submits to GME and UMC.

+ Prepares and organizes the annual schedule provided by the program director to be entered into the X+Y schedule; enters and updates monthly residency and fellowship schedules on the AMION platform. Manages the distribution of schedules and coordinates rotator assignments across departments and affiliated institutions.

+ Manages daily office functions, including telephone and email communications, filing, scanning, copying, faxing, and sorting correspondence. Distributes materials efficiently to program administrators, faculty, fellows/residents, students, and staff.

+ During fellowship recruitment (July –November) and residency recruitment (September–January), oversees web-based ERAS systems, ensuring receipt of all required application materials, interview correspondence, and candidate interview packets. Works closely with the Program Director (PD) and selection committees on rank order lists and data input into NRMP. Coordinates candidate interviews and correspondence.

+ Registers all residents, submits payment information to the purchasing coordinator. Coordinates and maintains records of each resident's/fellow's progress; monitors performance and communicates with residents/fellows regarding their current MSKAP and Hopkins assessments.

+ Coordinates annual In-Training Examinations for fellows/residents, including receiving test materials, reserving testing rooms, placing work orders for necessary equipment, and proctoring exams following national test administration guidelines and maintaining FERPA, institutional, GME, and program privacy standards.

+ Remains current with all licensure, certifications and mandatory compliances and trainings required of this position.

+ Adhere to all policies, procedures and practices (Regents Rules, TTUS, HSECEP OPs, etc.).

+ Personally demonstrate, display, and act in accordance with TTUHSCEP's values (Service, Respect, Accountability, Integrity, Advancement, and Teamwork). Serve as a Value's leader while actively promoting and encouraging staff across the institution.

+ Perform all other duties as assigned.

Grant Funded?:

Yes

Minimum Hire Rate:

Compensation is commensurate upon the qualifications

Pay Basis:

Hourly

Work Location:

El Paso

Preferred Qualifications:

+ Bachelor's degree desired.

+ Strong analytical skills with the ability to assess compliance, record, analyze and interpret data into meaningful formats.

+ Demonstrates the ability to effectively communicate (orally or written) while also displaying excellent Interpersonal skills.

Campus:

HSC - El Paso

Department:

Internal Medicine Elp Genl

Required Attachments:

Resume / CV

Job Type:

Full Time

Pay Statement:

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan. For additional information, please reference the institutional pay plan on the Human Resources webpage.

Job Group:

Executive and Admin Assistants

Shift:

Day

EEO Statement:

All qualified applicants will be considered for employment without regard to sex, race, color, national origin, religion, age, disability, protected veteran status, or genetic information.

Required Qualifications:

+ High school plus six years experience in related field

+ Additional education may substitute for experience on a year for year basis

Does this position work in a research laboratory?:

No

Jeanne Clery Act:

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. You can locate this report through our website at: https://www.ttuhsc.edu/emergency/clery-report.aspx