• Billing Coordinator

    Aston Carter (Gary, IN)


    Job Title: Billing Specialist

     

    weekly pay + benefits

    REQUIRED SKILLS

    • 2 years construction accounts receivable/billing experience OR office experience

    • Strong computer skills – Microsoft Word/Excel/Outlook and general knowledge of accounting software

    • Strong Data Entry and keyboarding skills

    • 10 key adding machine skills

    • Ability to communicate professionally with internal and external customers

    • Ability and willingness to work in a very fast-paced environment

    • Strong Time-Management Skills

    • Strong attention to detail and accuracy with numbers

    SUMMARY:

    This position is responsible for preparing, reviewing, and submitting accurate and timely billing for union construction projects. This role ensures compliance and understanding of contracts and customer billing specifications. The Billing Specialist works closely with project managers, payroll, accounting, and the Accounts Receivable Supervisor to ensure all billings are accurate and that job cost data is updated accordingly.

    OBJECTIVE:

    The Billing Specialist’s primary objective is to work directly with Project Managers, Office Staff, and Customers to ensure timely and accurate billing along with reviewing.

    The Billing Specialist will be required at a minimum to perform the following tasks as listed below

    • Project Billing and Invoicing

    o Prepare progress billings, time-and-material invoices, and lump sum

    invoices in accordance with contract requirements

    o Verify labor, owned equipment, rented equipment, and material charges

     

    using job cost reports and field documentation, i.e. timesheets.

     

    o Review labor unions and classifications to ensure billing accuracy

    o Track change orders and billing adjustments

    o Learn and understand customer’s portal for all billings

    • Job Cost & Documentation

    o Maintain accurate job cost reports and ensure items are coded correctly

    o Review project documentation including daily reports, purchase orders,

    and vendor invoices

    o Enter customer purchase orders and change orders into accounting

     

    Job Type & Location

     

    This is a Contract to Hire position based out of Gary, IN.

    Pay and Benefits

    The pay range for this position is $23.00 - $29.00/hr.

     

    Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

     

    • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

     

    Workplace Type

     

    This is a fully onsite position in Gary,IN.

     

    Application Deadline

     

    This position is anticipated to close on Nov 20, 2025.

    About Aston Carter:

    Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

     

    The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

     

    If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.