• Executive Assistant

    Robert Half Office Team (New York, NY)


    Description We are looking for an experienced Executive Assistant to provide high-level support to a senior executive in our New York, NY office. This position requires a motivated individual who excels in managing complex schedules, coordinating logistics, and fostering effective communication across departments. As a Contract to permanent role, this opportunity offers the potential for long-term collaboration in a dynamic and fast-paced environment.

    Responsibilities:

    • Organize and oversee intricate executive calendars, ensuring seamless scheduling and conflict resolution.

    • Maintain and update the office's SharePoint calendar while managing distribution lists for effective communication.

    • Coordinate office supplies, handle expense reporting, and ensure timely processing of executive requests.

    • Arrange international travel, including special accommodations, and oversee detailed itineraries.

    • Process and approve time-off requests using Workday, ensuring compliance with organizational policies.

    • Prepare materials for All Hands meetings, including PowerPoint presentations and event tracking.

    • Monitor security events and manage executive registrations for key activities.

    • Serve as a liaison between HQ Security, Legal, and other departments to facilitate smooth operations.

    • Communicate with stakeholders and follow up on pending matters to maintain workflow efficiency.

    • Utilize Microsoft Office Suite, Teams, and SharePoint to manage administrative tasks effectively. Requirements

    • Minimum of 7 years of experience as an Executive Assistant, supporting senior-level executives ideally in a technical or corporate environment.

    • Proficiency in managing calendars, travel arrangements, and expense reporting.

    • Strong technical skills, including expertise in Office Suite, SharePoint, and Teams.

    • Familiarity with systems such as Concur and FedEx processes.

    • Ability to create and manage Excel spreadsheets with a high degree of accuracy.

    • Exceptional organizational skills and attention to detail.

    • Proactive problem-solving abilities and a strong sense of initiative.

    • Japanese language skills are a plus but not required.

    Your qualifications and experience should include:

    + College degree is preferred

    + Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (Teams, OneDrive, SharePoint, Adobe).

    TalentMatch®

    Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

     

    Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

     

    All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

     

    • 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .