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Job Title

Manager, Business

Agency

Texas A&M University System Offices

Department

Research and Innovation Security and Competitiveness Institute

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

The System Offices is one of several system members within the Texas A&M University System representing one of the largest systems of higher education in the nation, with a network of 12 universities, a comprehensive health science center, eight state agencies, and the RELLIS Campus. The Texas A&M University System mission is to provide education, conduct research, commercialize technology, offer training, and deliver services for the people of Texas and beyond.

The System Offices, within the Texas A&M University System, provides an outstanding benefits package including, but not limited to: competitive health benefits; paid vacation, sick leave, and holidays; a defined benefit retirement plan to include an employer contribution through Teachers Retirement System of Texas (TRS); if applicable, a defined contribution retirement plan to include an employer contribution through an approved ORP vendor; additional voluntary tax deferred annuity (TDA) options; tuition assistance; and wellness programs to promote work/life balance.

Salary:

$5,084.33 - $8,750.00 per month commensurate with experience.

Job Description Summary:

The Business Manager, under direction, manages a full range of business and administrative activities for a unit and supervises assigned staff.

Responsibilities:Financial and Business Functions Management and Budget Oversight:

- Manages all accounting functions and financial activity for the department.

- Serves as the primary contact for departmental leadership on all matters associated with finances, budgeting, and business operations.

- Prepares and maintains operating budgets.

- Creates and provides annual budgets for department leadership.

- Develops complex financial and statistical analysis and summaries.

- Reviews, audits, and implements business processes and procedures.

- Monitors financial conditions and provides regular reports to leadership.

- Coordinates long-range budget planning, integrating budget requirements with strategic priorities.

- Prepares complex monthly and annual financial reports.

- Ensures fiscal compliance with university rules and regulations.

- Oversees and manages year-end closing activities.

- Manages all purchasing activities within the department.

- Ensures timely and accurate processing of financial transactions.

Administrative Support:

- Serves as lead administrative support for office administrators: Maintain calendars, prepares travel arrangements and itineraries, processes travel expenses/reimbursements.

- Prepares and manages correspondence.

- Prepares financial reports for department leadership and special reports as required.

- Assists in strategic planning for departmental growth and development.

Personnel and Payroll Coordination:

- Supervises and trains assigned staff.

- Coordinates and monitors unit hiring, payroll and personnel functions.

- Ensures that staff are properly trained and provided with development opportunities.

- Ensures employees are appropriately evaluated and position descriptions are current

- Coordinates unit payroll functions and liaises between departments for new hires, training, and evaluations.

- Monitors and coordinates research funding for staff salaries.

- Ensures accuracy in personnel records and leave/sick leave tracking.

- Assigns work priorities and ensures tasks are completed efficiently.

- Provides guidance on staff development, motivation, retention, and evaluations.

Departmental Administration and Liaison:

- Serves as the primary business contact for the department.

- Serves as departmental approver for business documents and requests.

- Coordinates personnel activities and advises staff on administrative policies.

- Acts as a back-up Unit Manager in the Director's absence.

- Serves as a liaison between the department and external agencies.

- Assists with fiscal and administrative policy information for faculty and staff.

- Provides oversight and guidance for compliance issues.

Other duties as assigned.

Education and Experience:- Bachelor’s degree in applicable field or equivalent combination of education and experience.- Five years of related experience in business, accounting or personnel operations including some supervisory experience. Two years of supervisory experience

Knowledge, Skills and Abilities:- Knowledge of word processing and spreadsheet applications.

- Verbal and written communication skills.

- Ability to maintain confidentiality.

- Ability to multitask and work cooperatively with others.

Preferred Qualifications:

- Knowledge of FAMIS/Canopy, Maestro, Aggiebuy, Workday.

Other Requirements:

This is a security-sensitive position and is restricted to U.S. citizens only. Only complete applications will be considered for employment at The Texas A&M System Offices. Incomplete job application data could result in your application being rejected without an option to reapply. A cover letter and resume may be required in addition to a completed employment application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.