"Alerted.org

Job Title: Payroll SpecialistJob Description

The HR and Payroll Specialist is responsible for providing bi-weekly payroll services and supporting various human resource functions, including Payroll, Recruiting, HRIS, and Benefits Administration.

Responsibilities

+ Process payroll using ADP, ensuring accurate and timely payment of wages, bonuses, final checks, time off, and garnishments while maintaining compliance with Oregon tax and labor regulations.

+ Reconcile each payroll and provide reports to accounting.

+ Stay current with payroll and tax changes that affect company employees and the business.

+ Correct any payroll discrepancies promptly by the next payroll cycle.

+ Assist with recruiting by posting new job openings, scheduling interviews, preparing offer letters, ordering criminal background checks and pre-employment drug screens, and clearing new candidates for hire.

+ Assist with benefits administration, ensuring benefits enrollments are accurate, informing COBRA provider of newly terminated employees, reconciling monthly benefit bills for payment, and ensuring enrollment accuracy.

+ Communicate various company benefits to new hires during orientation, open enrollment, and assist employees with benefit questions.

+ Maintain accurate employment data in the HRIS system, including entering new hires and updating employment information.

+ Conduct new employee orientation to foster a positive culture and assimilation of new employees.

+ Create reports for other departments, including PTO balances, ERP hours, overtime, and safety compliance.

+ Support internal and external audits by gathering documentation.

+ Assist with the company employee assessment program and schedule 90-day new employee reviews.

+ Create employee and payroll files and manage I-9 storage.

+ Ensure end-of-the-year distribution of W-2s and 1095s.

+ Reconcile the 401k plan on a monthly basis.

+ Assist with compiling information and writing the monthly company newsletter.

+ Perform other duties as assigned.

Essential Skills

+ Proficiency in payroll processing, particularly with ADP.

+ Strong MS Office skills, including Excel, Word, and PowerPoint.

+ General HR experience, including onboarding, benefits administration, and recruiting.

+ Knowledge of Oregon Wage and Hour regulations, including overtime, deductions, and final checks.

+ Excellent written and verbal communication skills.

+ Strong attention to detail.

Additional Skills & Qualifications

+ Associate's degree in Business, Human Resources, or an equivalent combination of education and experience.

+ Two or more years of experience processing payroll with ADP or a similar payroll system.

+ One or more years of experience in Human Resources.

Work Environment

The position is based in a graphite and carbon manufacturing facility. The work schedule is onsite, Monday through Friday, from 7:30 am to 4:30 pm. The company offers a range of benefits, including medical, dental, and vision coverage, 401k with match, and tuition reimbursement after 90 days. Employees are also eligible for quarterly bonuses, three weeks of vacation accrued annually, and nine holidays per year. Additional benefits include an Employee Assistance Program, a Udemy ongoing education program, and group insurance options.

Job Type & Location

This is a Contract to Hire position based out of Troutdale, OR.

Pay and Benefits

The pay range for this position is $26.00 - $30.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Troutdale,OR.

Application Deadline

This position is anticipated to close on Nov 25, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.