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Energize your future and join our team as we pursue a reliable, sustainable, cleaner energy future. At our Fortune 1000 diversified energy company, you’ll find a friendly, community-minded environment, with flexible work schedules, opportunities for growth and development, and competitive pay and benefits.

New Jersey Natural Gas (NJNG), a subsidiary of New Jersey Resources is seeking a Clerical Assistant to provide administrative support to the SAVEGREEN Business Unit to help achieve strategic and tactical objectives. Prepare and maintain team performance reports. Collaborate with the Procurement Management Team to ensure accurate and timely submission of departmental invoices in Oracle.

Major Responsibilities:

+ Oversee and continuously improve all administrative functions within the business unit.

+ Compile and submit monthly reports for all ProCard charges; maintain receipts and a detailed charge log.

+ Organize, reconcile, and process departmental invoices in Oracle.

+ Maintain accurate records of staff certifications for audit purposes; track continuing education credits and report to accrediting agencies (e.g., Building Performance Institute - BPI) to ensure compliance.

+ Manage and maintain equipment logs for auditing tools; implement and monitor a rotating maintenance schedule.

+ Compile and reconcile monthly mileage logs for auditing staff; prepare and submit reports to the Manager, Workload Administration.

+ Coordinate logistics for contractor meetings and training sessions, including space, IT, and catering needs; liaise with external training organizations as needed. Maintain attendance records and report to management.

+ Maintain a training database for contractors to support future class planning.

+ Process rebate submissions; verify completeness, follow up with customers for missing information, and ensure timely processing to meet departmental goals.

+ Manage contracts for office equipment and external contractors/agencies; ensure monthly billing accuracy.

+ Order and maintain office supplies; ensure functionality and maintenance of office equipment.

+ Support ad-hoc requests from SG staff as needed.

+ Provide backup support for audit scheduling.

Position Requirements:

+ High school diploma or GED required; an associate degree or equivalent work experience (minimum two years) is preferred.

+ Minimum of two years of relevant administrative or office experience; an associate degree may be considered in lieu of experience.

+ Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint; experience with Oracle or similar systems is preferred.

+ Strong written and verbal communication skills.

+ Excellent interpersonal and customer service skills, including professional telephone etiquette.

+ Self-motivated with strong organizational and time management abilities.

* The above job description is reflective of the primary duties of this position and in no way limits the supervisor from assigning any other duties, responsibilities or initiatives as deemed necessary.

Other Details:

Job Location Type is On-site

Compensation: Expected base pay range for this role will be $52,400- $67,100.

Base pay is based on several factors including, experience, skills, and knowledge.

This role will be eligible to participate in an annual short term incentive program.

Benefits: Medical insurance coverage from day 1; 401k vesting immediate.

• Employee insurance and medical plans, including prescription, vision and dental benefits.

• 401(k) program with generous company match.

• Company stock purchase plan.

• Wellness programs, including free on and off-site fitness centers.

• Employee Assistance Program (EAP).

• Tuition reimbursement program.

• Paid time off including paid holidays.

All customer information is considered confidential and any employee transferring between New Jersey Natural Gas and NJR Home Services cannot share that information with another New Jersey Resources affiliate and cannot use such information to the benefit of the affiliate or to the detriment of an unaffiliated product or service provider.

Job Details

Job Function Non-Exempt

Pay Type Hourly