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Administrative Executive Coordinator - School of Nursing (aHEO)

GENERAL DUTIES

Provides administrative support to a Campus or University Executive.

- Coordinates office operations such as meetings, communications, events, and reports.

- Maintains extensive files and records for the unit.

- Maintains accurate calendars, schedules, and key dates.

- Collects data for, prepares, and distributes reports and presentations using appropriate technology. Runs basic system queries and reports to provide data.

- Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s), manuals, and other materials.

- Provides clear communications on the Executive's behalf both within and outside the unit.

- May perform related duties as assigned; may participate in special projects and efforts to improve unit effectiveness.

Job Title Name: Administrative Executive Coordinator

CONTRACT TITLE

Assistant to HEO

FLSA

Non-exempt

CAMPUS SPECIFIC INFORMATION

The Administrative Executive Coordinator (Executive Assistant) serves as primary administrative support for the Dean of the Hunter-Bellevue School of Nursing and works on confidential, time-sensitive assignments and projects in a fast-paced office environment. The Executive Coordinator (Executive Assistant) engages with internal and external constituents, handles sensitive communications and situations in a professional, cordial manner; is proficient in technology; follows policies and procedures; maintains accurate calendars, schedules, databases, records and files; collects data, disseminates information, prepares reports and presentations; and prioritizes items that require the Dean’s immediate attention.

MINIMUM QUALIFICATIONS

Bachelor's Degree required.

OTHER QUALIFICATIONS

Previous project planning experience and/or work with a College/School program is desirable.

Two years of related experience is beneficial.

Excellent verbal and written communication, interpersonal, organizational, prioritization, and problem-solving skills are required.

Proficiency and competency in database management, Microsoft Office 365 (Word, Excel, PowerPoint, Outlook), and other relevant systems/software are required.

The successful candidate must be detail oriented, able to multitask, and use discretion when handling confidential information; have good customer service talent; exhibit independent initiative and good judgment; and work collaboratively with administrators, staff, faculty, and students.

COMPENSATION

Commensurate with experience ($82,297- $94,409).

BENEFITS

CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria.

HOW TO APPLY

Applications must be submitted online by accessing the CUNY Portal on City University of New York job website www.cuny.edu/employment. To search for this vacancy, click on SEARCH ALL POSTINGS and in SEARCH JOBS field, enter the Job Opening ID number31364.

Click on the "APPLY NOW" button and follow the application instructions. Current users of the site should access their established accounts; new users should follow the instructions to set up an account. Please have your documents available to attach into the application before you begin. Note, the required material must be uploaded as ONE document under CV/ Resume (do not upload individual files for a cover letter, references, etc.). The document must be in .doc, .docx, .pdf, .rtf, or text format- and name of file should not exceed ten (10) characters – also DO NOT USE SYMBOLS (such as accents (é, è, (â, î or ô), ñ, ü, ï , –, \_or ç)).

Incomplete applications will not be considered.

Please include:

- Cover Letter

- Curriculum Vitae/ Resume

- Names and contact information of 3 professional references

Upload all documents as ONE single file-- PDF format preferred

CLOSING DATE

Open until filled with first review of applications to begin Dec. 15 2025.

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

We are committed to enhancing our diverse academic community by actively encouraging people with disabilities, minorities, veterans, and women to apply. We take pride in our pluralistic community and continue to seek excellence through diversity and inclusion. EO/AA Employer.

Job ID

31364

Location

Hunter College