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Overview

Responsible for coordinating, managing, and supporting all aspects of the admissions process. This role serves as a primary point of contact for prospective students, guiding them through each stage of the application process. The coordinator handles a high volume of inquiries, maintains accurate records within the application system/CRM, and assists with the planning and execution of recruitment and orientation events.

Responsibilities

Admissions:

+ Perform a variety of clerical, secretarial, and general office tasks to support the admissions process.

+ Respond promptly and professionally to telephone, mail, and email inquiries.

+ Greet visitors and schedule appointments as needed.

+ Prepare and process documents using advanced word processing, spreadsheet, and data entry functions.

+ Develop, implement, and monitor procedures related to the admissions database to ensure accuracy, efficiency, and optimal workflow.

Administrative:

+ Provide general administrative support, including phone coverage, meeting scheduling, mail distribution, and proofreading of departmental communications and publications.

+ Assist in preparing promotional materials, such as posters and brochures, for recruitment and admissions events.

+ Provide administrative support to Graduate School Dean, Associate Dean, Administrator, and other GSBMS staff as needed.

File Maintenance:

+ Maintain and organize departmental files, records, and archives in accordance with institutional policies and data retention standards.

Admissions Support

+ Manage the TouroOne Connect and PostbacCAS application systems, ensuring the accuracy and integrity of all applicant data. Generate standard queries, reports, and correspondence, and develop new ones as needed.

+ Receive, organize, and distribute application materials in a timely and accurate manner.

+ Review and evaluate supporting documentation for completeness and compliance with admission requirements.

+ Monitor and track the status of applications throughout the admissions cycle.

+ Maintain regular communication with applicants via phone, email, and Zoom, providing guidance and updates as needed.

+ Coordinate the transfer of applicant data from TouroOne Connect and PostbacCAS into Banner student records.

+ Maintain and organize admissions files; forward records of matriculated students to the Registrar’s Office.

+ Provide support for designated recruitment initiatives and prospective student leads, including participation in local travel to graduate recruitment events.

+ Assist with planning and execution of orientation programs and accepted student events.

+ Coordinate interview scheduling for the Accelerated iBMS program and support the Ph.D. admissions interview process.

+ Develop and distribute surveys; prepare reports for departmental use and assessment purposes.

Executive Support

+ Provide direct assistance to the Dean of the GSBMS as needed.

+ Assist in the preparation and distribution of the biannual Dean’s Report.

General Administrative Support

+ Provide comprehensive administrative support to the Administrator and assist with departmental operations as needed.

+ Greet and assist visitors, answer phone calls, and respond to inquiries received through general departmental email accounts.

+ Assist with special projects and initiatives within the department and in collaboration with the Dean’s Office.

Qualifications

Education requirement:

+ Bachelor’s Degree

Technical/computer skills:

+ Strong technical ability required.

+ Computer proficiency in Microsoft Office (including Microsoft Word, Excel, PowerPoint, Outlook, Teams, Qualtrics).

+ Knowledge of PostbacCAS and Engage products preferred.

Prior experience:

+ Two to three years admissions support experience, preferably in a college or university setting.

Other skills/requirements:

+ Must be proactive, independent, and self-motivated, demonstrating initiative in planning, coordinating, and following through on responsibilities.

+ Strong problem-solving, organizational, and presentation skills.

+ Excellent oral and written communication abilities.

+ Ability to collaborate effectively and manage multiple tasks simultaneously.

+ Exceptional customer service skills and a professional, approachable demeanor.

+ Proven ability to establish and maintain positive working relationships with staff, faculty, administrators, and external partners.

+ Must exercise discretion and maintain strict confidentiality at all times.

Minimum Salary

USD $41,600.00/Yr.

Maximum Salary

USD $52,000.00/Yr.

New York Medical College offers a comprehensive benefits package for full-time employees* which includes:

+ Full range of Health Plans

+ Medical Plans (choice of EPO, PPO, High Deductible HSA)

+ Flexible Spending Accounts (FSA)

+ Dental Plans (PPO & HMO) and Vision Plan

+ Dependent Care and Transit Programs

+ Life Insurance, AD&D and Voluntary Supplemental Life Insurance

+ Short-term and Long-term disability programs

+ Retirement Plan (403b) - matching contribution up to 5% for eligible/enrolled employees following one year of employment (may make own pre-tax contributions immediately following employment)

+ New York Medical College Tuition Exemption Program for eligible employees, their spouse and dependent children

+ Legal plan

+ Employee Assistance Program

+ Early-Release Fridays (October - March)

+ Generous Paid Time Off

+ Vacation, Sick Leave, Personal Leave

+ Annual Holiday Schedule

*Members of the 1199 SEIU and 32BJ unions may participate in some of NYMC’s voluntary benefits, but they participate in separate Health and Welfare benefit programs.

New York Medical College (NYMC), a member of Touro University, is a health sciences College whose purpose is to educate clinical and public health professionals as well as researchers, to conduct biomedical and population-based research. Through its faculty and affiliated partners, the College engenders a diverse and inclusive community that promotes an atmosphere of excellence, scholarship and professionalism.

Touro University is an equal opportunity employer. Touro University treats all employees, job applicants, and students without unlawful consideration of race, ethnicity, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth or related medical condition), age, disability, medical condition, marital status, genetic information, sexual orientation, gender, gender identity, gender expression, military service or veteran status, citizenship status, or any other classification protected by applicable federal, state or local laws. We are committed to ensuring the fulfillment of this policy in all decisions, including but not limited to, recruitment, the administration of educational programs and activities, hiring, compensation, training and apprenticeship, placement, promotion, upgrading, demotion, downgrading, transfer, layoff, suspension, expulsion and termination, and all other terms and conditions of admission, matriculation, and employment.

Inquiries or complaints concerning the non-discrimination policies should be sent to Nicole Barnett, 202 West 43rd Street, 11th Floor, New York, New York, 10036, [email protected] (646-565-6285) or, alternatively, to the Chief Compliance Officer at [email protected] and 646-565-6000 x55330.

Job Locations US-NY-Valhalla

Requisition ID 2025-12594

Position Type Full-Time

Schedule Shift 1

Hours Per Week 35

Travel 10%

Category Administrative/Office Support

FLSA Status Non-Exempt