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Overview

The Executive Assistant provides high-level, confidential administrative and executive support to the Chief Financial Officer (CFO). The Executive Assistant manages the CFO's complex schedule, coordinates executive and university-wide committees, handles sensitive correspondence, and prepares financial and operational reports. They serve as a facilitator between the CFO, the senior management team, the Board of Trustees, and internal and external stakeholders, ensuring the smooth and efficient operation of the CFO's office and the overall finance division. The role is responsible for the overall operational efficiency of the CFO's office.

Responsibilities

Provides overall administrative support to the CFO. Responsibilities include, but are not limited to the following:

+ Coordinate and maintain all schedules (appointments, travel, meetings, etc).

+ Answer, manage and direct calls to/for the CFO.

+ Establish and maintain e-filing system.

+ Prepare executive correspondence, reports, documents, etc using Microsoft 365 tools such as Word, Excel, and PowerPoint.

+ Troubleshoot and resolve administrative issues.

+ Maintain confidentiality of sensitive information.

+ Assist the CFO in creating a more efficient and productive work environment.

+ Order food and provide material (when required) for committee meetings.

+ Order and maintain supplies for the office.

+ Meet, greet and address the needs of all visitors to the CFO.

+ Capacity to quickly learn new Touro-based programs (Unimarket, Touro One).

+ Work on and/or manage other projects and initiatives as assigned by the CFO.

Qualifications

Education/Experience

+ Bachelor's Degree, or equivalent experience.

+ A minimum of 5 years prior experience in a senior administrative capacity.

Knowledge/Skills/Abilities

+ Reliability and discretion.

+ Strong interpersonal skills.

+ Excellent written and verbal communication skills.

+ Strong organizational skills.

+ Detail oriented.

+ Ability to multitask, and prioritize tasks.

+ Experience working in a financially focused environment preferred.

+ Proficiency in Word, Excel, Outlook, Power Point.

Maximum Salary

USD $72,751.00/Yr.

Minimum Salary

USD $58,200.00/Yr.

Touro University offers a comprehensive benefits package for full-time employees which includes:

+ Full range of Health Plans

+ Medical Plans (choice of EPO, PPO, High Deductible HSA)

+ Flexible Spending Accounts (FSA)

+ Dental Plans (PPO & HMO) and Vision Plan

+ Dependent Care and Transit Programs

+ Life Insurance, AD&D and Voluntary Supplemental Life Insurance

+ Short-term and Long-term disability programs

+ Retirement Plan (403b) - matching contribution up to 5% for eligible/enrolled employees following one year of employment (may make own pre-tax contributions immediately following employment)

+ Touro University Tuition Exemption Program for eligible employees, their spouse and dependent children

+ Employee Assistance Program

+ Early-Release Fridays (upon approval)

+ Generous Paid Time Off

+ Vacation, Sick Leave, Personal Leave & Floating Holiday

+ Annual Holiday Schedule

All campuses of the Touro University unite to promote our core values of Respect, Integrity, and Ethics. As an international institution with diverse and talented faculty and staff, we value an inclusive learning experience where students and employees come first.

Touro University is an equal opportunity employer. Touro University treats all employees, job applicants, and students without unlawful consideration of race, ethnicity, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth or related medical condition), age, disability, medical condition, marital status, genetic information, sexual orientation, gender, gender identity, gender expression, military service or veteran status, citizenship status, or any other classification protected by applicable federal, state or local laws. We are committed to ensuring the fulfillment of this policy in all decisions, including but not limited to, recruitment, the administration of educational programs and activities, hiring, compensation, training and apprenticeship, placement, promotion, upgrading, demotion, downgrading, transfer, layoff, suspension, expulsion and termination, and all other terms and conditions of admission, matriculation, and employment.

Inquiries or complaints concerning the non-discrimination policies should be sent to Nicole Barnett, 202 West 43rd Street, 11th Floor, New York, New York, 10036, [email protected] (646-565-6285) or, alternatively, to the Chief Compliance Officer at [email protected] and 646-565-6000 x55330.

Job Locations US-NY-New York

ID 2025-12589

College Administration

Position Type Full-Time

Schedule Shift Monday-Thursday 9AM-5:30PM EST, Friday 9AM-3PM EST

Hours Per Week 36.5

Travel As needed

Category Administrative/Office Support

FLSA Status Non-Exempt

Location : Country US