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Job Title: Document Controls Clerk

Job Description

The Document Controls Clerk plays a critical role in ensuring accurate and efficient management of project documentation. This position requires strong organizational skills, attention to detail, and proficiency in both manual and electronic document control systems. The successful candidate will work closely with internal teams and external vendors to maintain compliance with document standards and support project execution.

Responsibilities

+ Collect, log, maintain, and distribute all documents to define project product configuration and customer requirements.

+ Maintain a filing system for both project books and computer databases for all documents to be retained.

+ Ensure all users have the latest revision for the appropriate documentation.

+ Receive transmittals, process, and transmit files of the latest revision to both internal and external customers.

+ Prioritize workload based on operational guidelines and deadlines of the Document Control department.

+ Oversee receipt of emails and FTP sites to provide Document control services.

+ Print as needed and log all new submissions for engineering review.

+ Update and maintain a computer database of all filed documentation to ensure accurate retrieval.

+ Scan documents or images, organize and maintain, adhering to the company’s document lifecycle procedures.

+ Archive inactive documents and records.

+ Check promptness of document review and ensure their timely turnover.

+ Provide necessary guidance to engineering and supporting departments to oversee accuracy of internal systems and processes.

+ Perform other related duties as assigned by management, such as editing, administrative support, and data entry.

Essential Skills

+ 2-5 years experience in document control or related administrative role.

+ Proficient in Microsoft Excel including basic formulas and filtering.

+ Skilled in Microsoft Word and SharePoint for document management.

+ Familiarity with Outlook for email communication.

+ High school diploma, GED, or equivalent..

Work Environment

The role offers a supportive environment that values inclusivity and development. Employees have the opportunity to work on impactful projects within the power and energy division, access to leading organizations and technologies, and continuous professional guidance and skill-building programs. This position is onsite in North Houston.

Job Type & Location

This is a Contract to Hire position based out of Houston, TX.

Pay and Benefits

The pay range for this position is $24.00 - $27.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Houston,TX.

Application Deadline

This position is anticipated to close on Nov 26, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.