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42936BR

Extended Job Title:

Senior Administrative Assistant

Position Description:

Performs responsible and complex administrative support or technical program assistance work. Work is performed under general supervision from the administrator. Direct supervision of subordinate personnel may be included in the job responsibilities.

Requisition ID:

42936BR

Travel Required:

None

Major/Essential Functions:

This position provides high-level administrative and organizational support to the Associate Vice President for Advancement (AVP). This position plays a key role in coordinating communications, managing calendars, document preparation, while serving as a reliable point of contact for internal and external stakeholders.

+ Manage the AVP’s calendar, travel arrangements, and daily scheduling needs, ensuring preparedness through briefing materials and timely coordination.

+ Process p-card reconciliations and travel expense reports for donor relations, stewardship, and events staff.

+ Communicate clearly and accurately with all internal and external constituents calling and visiting the office.

+ Liaise with internal departments and external partners to support departmental initiatives and ensure smooth project execution.

+ Manage efficient and secure transfer of confidential documents including but not limited to incoming/outgoing mail.

+ Assist in the coordination of logistics for meetings, special projects, donor receptions, and high-level campus visits.

+ Draft, proofread and edit correspondence, reports, presentations, and donor stewardship letters in collaboration with relevant staff.

+ Coordinate with the administrative staff on projects as needed.

Grant Funded?:

No

Pay Basis:

Hourly

Work Location:

Lubbock

Department:

Texas Tech Office of Advancement

Required Attachments:

Cover Letter, Professional/Personal References, Resume / CV

Job Type:

Full Time

Shift:

Day

Required Qualifications:

Bachelor's degree in clerical/administrative area. Two years progressively responsible administrative or related experience, including one-year supervisory experience. Additional job related experience may substitute for required education on a year-for-year basis.

Does this position work in a research laboratory?:

No

About the Department and/or College:

The Texas Tech University Office of Advancement works with a broad array of university supporters to identify and match opportunities at the university with the interests of donors, ultimately facilitating impact in higher education that leads to endless possibilities. Our professional fundraising team members are responsible for building meaningful relationships with donors through consistent interaction and meaningful visits that move them through the donor cultivation cycle. Texas Tech University recently announced the public phase of its first comprehensive campaign, On & On. The campaign is focused on philanthropic impact in four areas: Transform Lives, Fuel Academic Excellence, Elevate Campus & Community, and Build Champions. The campaign has a goal of raising $1.2B in philanthropic support before August 31, 2028.

Safety Information:

Adherence to robust safety practices and compliance with all applicable health and safety regulations are responsibilities of all TTU employees.

Pay Statement:

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan.

EEO Statement:

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information or status as a protected veteran.

About the University:

Established in 1923, Texas Tech University is a Carnegie R1 (very high research activity) Doctoral/Research-Extensive, Hispanic Serving, and state-assisted institution. Located on a beautiful 1,850-acre campus in Lubbock, a city in West Texas with a growing metropolitan-area population of over 300,000, the university enrolls over 40,000 students with 33,000 undergraduate and 7,000 graduate students. As the primary research institution in the western two-thirds of the state, Texas Tech University is home to 10 colleges, the Schools of Law and Veterinary Medicine, and the Graduate School. The flagship of the Texas Tech University System, Texas Tech is dedicated to student success by preparing learners to be ethical leaders for a diverse and globally competitive workforce. It is committed to enhancing the cultural and economic development of the state, nation, and world.

About Lubbock:Referred to as the “Hub City” because it serves as the educational, cultural, economic, and health care hub of the South Plains region, Lubbock boasts a diverse population and a strong connection to community, history, and land. With a mild climate, highly rated public schools, and a low cost of living, Lubbock is a family-friendly community that is ranked as one of the best places to live in Texas. Lubbock is home to a celebrated and ever-evolving music scene, a vibrant arts community, and is within driving distance of Dallas, Austin, Santa Fe, and other major metropolitan cities. Lubbock’s Convention & Visitors Bureau provides a comprehensive overview of the Lubbock community and its resources, programs, events, and histories.

Job Family:

Organizational Administration

Job Sub Family:

Administrative Operations

Knowledge, Skills, and Abilities:

+ Excellent verbal and written communication skills

+ Excellent time management skills

+ Ability to prioritize tasks to satisfy deadlines

+ Proficiency in Microsoft Office

+ A proactive, collaborative, flexible, and respectful approach to working with a team, internally and externally

+ Strong attention to detail to ensure accuracy and quality in tasks and deliverables

Preferred:

+ Knowledge of the TTU Lubbock campus to assist with campus tours.

+ Knowledge of TTU policies and procedures.

+ Ability to build relationships with internal and external partners.

Hourly Pay Range:

$19.47 - $25.29 - $31.15