• Document Controller

    Insight Global (Houston, TX)


    Job Description

    1. Manage full document lifecycle: transmittals, submittals, revision control, versioning, access, and compliance.

    2. Execute and support project-based document control—receive, validate, and track engineering deliverables.

    3. Maintain and improve SharePoint libraries, permissions, workflows, and governance structures.

    4. Support migration of 1,000+ documents from Google Drive to SharePoint.

    5. Build and deliver training modules (e.g., Knowledge Café) for document management systems.

    6. Ensure audit readiness and maintain reporting trails for compliance and governance.

    7. Interface with engineering and vendor teams to validate document accuracy and metadata (e.g., revision codes, document numbers).

    8. Participate in weekly team meetings to identify process improvements and support scaling efforts.

    9. Support integration and interfacing across platforms (e.g., SharePoint, Procore, Power BI, Power Automate)

     

    We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to [email protected] learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

    Skills and Requirements

    1. 5+ years of document management experience including expertise with transmittals, submittals, version control, access control, naming conventions, storage/retrieval, audit, reporting, and compliance/governance.

    2. Strong Process Development: Build and manage document workflows, revise documents for migration readiness, and implement structured document lifecycle practices.

    3. Background in engineering, construction, or energy sectors with expertise in engineering and vendor data, including RFIs, drawing validation, etc

    4. Experience working in SharePoint environments. 1. Experience with Procore—both as a user (uploading) and host (managing access and capabilities).

    2. Experience with Power BI and Power Automate for reporting and workflow automation.