• HR Assistant

    Thompson Engineering (Mobile, AL)


    Mobile, AL, USA | Human Resources | Hourly | Full Time

    Position Summary

    Thompson Holdings is looking for a Human Resources Assistant to provide essential administrative and coordination support to our HR team, with a primary focus on recruiting, hiring, and onboarding. This position plays a key role in ensuring a smooth and positive experience for candidates and new employees from application through orientation.

     

    The ideal candidate is organized, detail-oriented, and thrives in a fast-paced environment where discretion, professionalism, and excellent communication are essential.

    Key Responsibilities Recruiting Support

    + Post job openings across job boards, the company website, and social media channels.

    + Screen resumes and applications, and coordinate candidate communications.

    + Schedule interviews and manage logistics between candidates and hiring managers.

    + Maintain and update applicant tracking systems (ATS) and recruiting reports.

    + Assist with reference checks, background screenings, and offer letter preparation.

    + Support career fairs, recruiting events, and campus outreach as needed.

    Onboarding Administration

    + Prepare and distribute new hire paperwork and onboarding materials.

    + Coordinate orientation schedules, technology setup, and workspace preparation.

    + Ensure timely completion and compliance of all employment documentation (I-9s, tax forms, benefits enrollment, etc.).

    + Maintain and update employee records in HRIS systems.

    + Serve as the primary point of contact for new hires during the onboarding period.

    General HR & Administrative Support

    + Assist with HR file management, reporting, and data entry.

    + Support compliance with company policies and employment laws.

    + Contribute to employee engagement initiatives and HR communications.

    + Provide administrative support to the HR team and other departments (e.g., Safety, General Administration, Legal) as needed.

    + Perform other related administrative duties as assigned.

    Qualifications

    + Experience: 1–3 years in human resources, recruiting coordination, or administrative support-preferably in a fast-paced or high-volume environment.

    + Strong organizational and time management skills.

    + Excellent written and verbal communication abilities.

    + Proficiency in Microsoft Office Suite and HRIS/ATS systems (e.g., BrassRing, Paylocity, BST, or similar).

    + High attention to detail and ability to manage confidential information with discretion.

    + Customer-service orientation and a collaborative, team-focused mindset.

    Why Join Thompson Holdings

    + Opportunity to grow your HR career in a supportive, team-oriented environment.

    + Hands-on exposure to full-cycle recruiting and onboarding processes.

    + Competitive compensation, comprehensive benefits, and professional development opportunities.