• Administrative Assistant

    Aston Carter (Tulsa, OK)


    Job Title: Administrative AssistantJob Description

     

    We are seeking a dedicated Administrative Assistant for a temporary role with the potential for extension. The ideal candidate will be responsible for processing invoices, managing parking passes, and contributing to the ServiceNow conversion project. This role requires proficiency in data entry and strong skills in spreadsheet or system data management.

    Responsibilities

    + Perform administrative duties under moderate to limited supervision.

    + Compose, prepare, review, and process documents with judgment and independent analysis.

    + Maintain confidentiality of company matters and data as required.

    + Utilize Microsoft Outlook, Excel, Word, PowerPoint, and other department software/systems.

    + Effectively communicate instructions, ideas, and department procedures and policies.

    + Work effectively as a team member within the department and participate on inter-department teams.

    + Anticipate the needs of customers, management, and department, and provide recommendations for procedure revisions and efficiencies.

    + Use independent judgment and initiative to accomplish work assignments.

    + Review, initiate, and recommend corrective actions or improvements to administrative practices.

    Essential Skills

    + Proficiency in administrative support, data entry, and clerical tasks.

    + Experience with Microsoft Office suite, including Outlook, Excel, Word, and PowerPoint.

    + Ability to effectively communicate both orally and in writing.

    + Strong organizational skills with the ability to manage data and processes.

    + Demonstrated analytical and problem-solving skills.

    Additional Skills & Qualifications

    + High school diploma or GED required.

    + Three years of administrative work experience.

    + Experience with timekeeping and financial systems is helpful.

    Work Environment

    The position is based in Tulsa, Oklahoma, USA. The work schedule is Monday through Friday, 7:30 AM to 4:00 PM. The role requires working with various software and systems in a collaborative team environment.

     

    Job Type & Location

     

    This is a Contract position based out of Tulsa, OK.

    Pay and Benefits

    The pay range for this position is $16.00 - $19.00/hr.

     

    Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

     

    • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

     

    Workplace Type

     

    This is a fully onsite position in Tulsa,OK.

     

    Application Deadline

     

    This position is anticipated to close on Nov 30, 2025.

    About Aston Carter:

    Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

     

    The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

     

    If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.