• Executive Assistant

    ASM Global (New York, NY)


    POSITION: Executive Assistant

     

    DEPARTMENT: Executive Office

    REPORTS TO: CTO

    FLSA STATUS: Salaried, Exempt

     

    LEGENDS GLOBAL Legends Global is the premier partner to the world's greatest live events, venues, and brands. We deliver a fully integrated solution of premium services that keeps our partners front and center through our white-label approach.Our network of 450 venues worldwide, hosting 20,000 events and entertaining 165 million guests each year, is powered by our depth of expertise and level of execution across every component — feasibility & consulting, owner’s representation, sales, partnerships, hospitality, merchandise, venue management, and content & booking — of world-class live events and venues. The Legends Global culture is one of respect, ambitious thinking, collaboration, and bold action. We are committed to building an inclusive workplace where everyone can be authentic, make an impact, and grow their career. Winning is an everyday thing at Legends Global. We have the best team members who understand every win is earned when we come together as one unified team. Sound like a winning formula for you? Join us!

     

    Essential Duties and Responsibilities

     

    + Prioritizing and managing multiple calendars and projects simultaneously, and following through on issues in a timely manner, keeping staff updated on progress.

    + Managing corporate expenses via different channels including AMEX, SAP Concur, & DocuSign Administrator.

    + Maintain and coordinate travel schedule and daily calendar.

    + Ensure timely correspondence to all business matters and inquiries, displaying professional business acumen.

    + Prepare and organize supplies and materials needed for business meetings and travel.

    Qualifications

    + Seasoned professional with excellent organizational, oral, and written communication skills.

    + Proficiency with Microsoft Office Applications (Word, Excel, Outlook, PowerPoint, TEAMs, etc.) and expense management software.

    + Ability to work independently and anticipate business needs as they arise.

    + Ability to exercise independent judgment and make decisions.

    + Ability to oversee multiple tasks, projects, competing priorities and tight deadlines simultaneously while maintaining quality.

     

    Education and/or Experience

     

    + High School Diploma or equivalent, college degree a plus.

    + Minimum of 5 years’ experience supporting Senior/Executive Level Management required.

     

    Physical Demands

     

    The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

     

    NOTEThe essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position.

     

    Legends Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.