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Payroll Coordinator

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Payroll Coordinator

Salary

See Position Description

Location

Pittsburgh, PA

Job Type

CS Non-Competitive, Full Time

Job Number

25-PACC-01

Department

Human Resources & Civil Service

Opening Date

11/17/2025

Closing Date

12/8/2025 4:00 PM Eastern

FLSA

Exempt

Bargaining Unit

01

+ Description

+ Benefits

+ Questions

POSITION SUMMARY

The Payroll Coordinator supports the accurate and timely processing of citywide payroll by coordinating payroll activities, verifying data, and ensuring compliance with applicable laws, policies, and collective bargaining agreements. This role works closely with departments and stakeholders to maintain the integrity of payroll operations, ensuring those who serve the City of Pittsburgh are paid correctly and on schedule.

Department: Human Resources & Civil Service

Salary: $62,670 per year.

Posting Type: Announcement

Union: None, this is a non-union position.

Civil Service Classification: Non-Competitive

REQUIREMENTS

General Application Requirements :

You must submit or show proof of all the following at the time of application (unless otherwise indicated below), or your application will be disqualified. Disqualifications based on any of these General Application Requirements are not subject to a Civil Service appeal.

+ Applicants must submit a complete application, including education, work experience, a resume (if applicable), and completed supplem ental questions.

+ Applicants must become residents of the City of Pittsburgh prior to employment and remain a resident throughout employment.

+ Click here (https://arcg.is/vD5Hn) to view a map of City of Pittsburgh neighborhoods.

NOTE: The City of Pittsburgh, as a matter of policy, conducts pre-employment and promotional background investigations on all candidates being considered for positions. The background investigation includes, but is not limited to, criminal background, driver's license, and City of Pittsburgh real estate tax payments. Candidates may be disqualified from consideration based on the results of their background investigation, as it relates to the job for which the applicant is being considered.

NOTE: Candidates being considered for employment must submit official transcripts verifying post-secondary education (college/university, trade school, etc.) prior to hire.

NOTE: Candidates must be bondable.

Qualifying Requirements :

Your work experience and education/training will be evaluated to determine if you meet the qualifying eligibility requirements listed below for this position. You will receive notice of your eligibility status.

+ WORK EXPERIENCE: The application must clearly show two (2) years of full-time professional experience in coordinating and administering the operations of a medium-sized automated payroll system. This experience should include coordinating the work of others. (Less than full-time experience will be calculated on a pro-rated basis.)

+ EDUCATION/TRAINING: The application must clearly show a Bachelor's Degree in Business Administration, Accounting, Human Resources, or a related field. (See NOTE under General Application Requirements regarding education/training verification.)

+ EQUIVALENCY: Education/training and/or work experience may be substituted on a year-for-year basis if the application clearly shows the required number of years to meet the Total Qualifying Requirement for this position (based on the sum of work experience and education/training listed above). The Total Qualifying Requirement is six (6) years. (See NOTE under General Application Requirements regarding education/training verification.)

CIVIL SERVICE EXAMINATIONS

If you meet the qualifying requirements listed above, you will be sent a letter of admission (when applicable) for the following examination(s). You must pass the written and/or performance examination(s) in order to have your name placed on the official Civil Service eligibility list for this position. Candidates who receive job offers must pass a medical examination (when applicable) prior to start date.

+ Written: None required for this position.

+ Performance: None required for this position.

+ Medical: None required for this position.

POSITION DUTIES

+ Coordinates the preparation, processing, and reconciliation of citywide payroll using the City’s payroll system (e.g., Dayforce or future platforms).

+ Verifies payroll data, adjustments, and deductions to ensure accuracy and compliance.

+ Collaborates with departmental timekeepers and HR staff to resolve payroll discrepancies and ensure timely payment to employees.

+ Processes wage attachments such as child support, tax levies, and garnishments in accordance with legal requirements.

+ Supports payroll-related onboarding tasks for new and rehired employees, including tax forms, direct deposit setup, and system access.

+ Maintains accurate payroll records and assists in generating reports and documentation as needed.

+ Coordinates payments to third-party vendors and agencies (e.g., pension funds, deferred compensation, charitable contributions).

+ Assists in the implementation and improvement of payroll systems and processes.

+ Ensures payroll practices align with collective bargaining agreements, civil service rules, and applicable laws and regulations.

+ Serves as a liaison between City departments, external agencies, and internal stakeholders on payroll matters.

+ Upholds confidentiality and data integrity in all payroll-related activities.

+ Performs related duties as assigned to support the overall payroll function.

Click here (http://www.governmentjobs.com/careers/pittsburgh/classspecs) to view the full job description, including knowledge, skills, abilities, and working conditions for this position. Locate and click on the position title to view the complete job description.

Full-time City employees receive a comprehensive benefit package including:

+ Health, Dental and Vision Benefits

+ Pension

+ Voluntary Deferred Compensation Plan

+ Tuition Reimbursement

+ Paid Holidays

+ Paid Vacation

+ Personal Days

(Benefits may be modified based on collective bargaining unit terms.)

01

The City of Pittsburgh welcomes all applicants, including those who would need to relocate to satisfy the Residency Requirement prior to starting this position. Please elaborate on your plans to relocate to Pittsburgh if you do not already live within the City of Pittsburgh municipality. If you already reside within the City of Pittsburgh, please write N/A.

02

Please select the one answer most closely describing your minimum professional work experience/education:

+ I possess a high school diploma or equivalent and at least six (6) years of full-time professional experience in coordinating and administering the operations of a medium-sized automated payroll system. This experience should include coordinating the work of others.

+ I possess an unrelated associate degree and at least five (5) years of full-time professional experience in coordinating and administering the operations of a medium-sized automated payroll system. This experience should include coordinating the work of others.

+ I possess a related associate degree and at least four (4) years of full-time professional experience in coordinating and administering the operations of a medium-sized automated payroll system. This experience should include coordinating the work of others.

+ I possess an unrelated bachelor's degree and at least four (4) years of full-time professional experience in coordinating and administering the operations of a medium-sized automated payroll system. This experience should include coordinating the work of others.

+ I possess a related bachelor's degree and at least two (2) years of full-time professional experience in coordinating and administering the operations of a medium-sized automated payroll system. This experience should include coordinating the work of others.

+ I possess an unrelated master's degree and at least four (4) years of full-time professional experience in coordinating and administering the operations of a medium-sized automated payroll system. This experience should include coordinating the work of others.

+ I possess a related master's degree.

+ I do not possess any of the minimum amounts of education/and or work experience listed above.

03

Did you remember to attach your complete resume with this application? If you did not, your application may be disqualified.

+ Yes

+ No

04

Please briefly describe your years of full-time professional experience in coordinating and administering the operations of a medium-sized automated payroll system. This experience should include coordinating the work of others. If you do not possess this experience please type N/A.

Required Question

Employer

City of Pittsburgh

Address

414 Grant Street Room 431 Pittsburgh, Pennsylvania, 15219

Phone

412-255-2710

Website

http://www.pghjobs.net

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