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Job Description

Insight Global is assisting a fintech company that utilizes AI to help detect and prevent fraud. We're looking for an Office Assistant to manage the newly opened NYC offices facilities and events. Reporting to the Global Workplace Operations Manager, you’ll oversee everything from office operations and facilities to maintenance and special projects, ensuring a smooth, efficient, and welcoming environment.

Responsibilities:

• Serve as the primary point of contact for all building maintenance, office facilities, mailing, supplies, equipment, and vendor relationships.

• Ensure the office is fully operational, addressing maintenance issues promptly, and managing office equipment and supplies efficiently.

• Respond to phone and email inquiries or direct them to the appropriate team members, ensuring timely and accurate communication.

• Serve as the face of the office at the front desk, welcoming clients, vendors, and visitors with a professional, warm, and inviting attitude.

• Partner with the Finance team in regard to purchase orders, vendors payments, mail management, signatures

• Work closely with HR to develop, update, and enforce office policies, ensuring compliance and smooth office operations.

• Coordinate with IT to ensure office equipment and technology function smoothly, addressing any issues that may arise.

• Manage office space, desk management and promote collaboration among employees

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to [email protected] learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

Skills and Requirements

• 3+ years of experience coordinating in an administrative or office support role

• Ability to manage or coordinate with vendors order office supplies/materials

• Experience planning or coordinating company events

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other office software.

• Strong organizational and multitasking abilities.

• Excellent written and verbal communication skills.