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Administrative Assistant

Rochester, NY (http://maps.google.com/maps?q=1900+South+Clinton+Ave+Rochester+NY+USA+14618)

Description

STATUS:Non-exempt, part-time, 25 hours/week

HOURLY RATE: $18.00 to $19.00 per hour

Lifespan is a trusted, mission-driven, regional nonprofit dedicated to helping older adults take on the challenges and opportunities of longer life. We are a great place to work where staff can grow personally and professionally in a supportive and inclusive environment.

SUMMARY

Provides administrative support to the programs of the Finger Lakes Caregiver Institute (FLCI) at Lifespan. Assists with the planning, organization, and delivery of Finger Lakes Caregiver Institute at Lifespan program activities and events.

RESPONSIBILITIES

+ Provides clerical, scheduling and other support to the Division Leader.

+ Assist with data entry for programs of FLCI.

+ Review and submit department invoices and vouchers for program staff and subcontractors.

+ Input and create contracts as needed.

+ Assist with planning, organizing, and implementing events for the Finger Lakes Caregiver Institute at Lifespan.

+ Attend Memory Café and other department events. Assist as needed.

+ Provide support to Finger Lakes Caregiver Institute’s team, with planning, organizing and implementing outreach, training and education events.

+ Assist with tracking and compiling evaluation data for trainings and presentations.

+ Streamline ways of collecting data and minimizing redundancies.

+ Assist with developing, monitoring and implementing social media outreach for the Finger Lakes Caregiver Institute at Lifespan.

+ Monitor department use of supplies and electronic equipment and assist with ordering according to funder guidelines.

+ Assist with client survey administration and collection.

+ Other duties as assigned by supervisor.

Requirements

QUALIFICATIONS

EDUCATION: Associates degree in human services or related field required

EXPERIENCE: Strong technology background with strong interpersonal skills

GEOGRAPHICAL AREA: Rochester, NY area

EXPERIENCE

• Must be able to multi-task in a busy environment withattention to detail

• A portion of the work is performed at a desk or at a personal computer station

• Strong interpersonal skills necessary

• Excellent verbal, written and telephone communication skills required

•STRONGComputer skills (MS Office). Database and Excel experience required

• Ability to work in multi-cultural situations

• Ability to work independently

• Ability to maintain composure under strict deadlines

Lifespan offers great benefits including:

If working 37.5 hours, the following benefits are available, if working less that 37.5 all accrued time pro-rated based up scheduled weekly hours.

Vacation (21 days)

Sick (10 days)

Personal Time (3 Days)

Holidays (11)

Medical Insurance (3 options)

Dental Insurance (2 options)

Vision (2 options)

Flexible Spending Account

Health Savings Account with company contribution

403(b) Retirement Program

Salary/Hourly Rate

Multiple factors will be considered for salary/hourly determination including, years of relevant service, skills required, education, and internal equity,

Lifespan is an equal opportunity employer and, as such, affirms in policy and practice to recruit, hire, train, and promote, in all job classifications, without regard to race, religion, color, national origin, citizenship, sex, age, veteran status, disability, genetic information, gender expression or any other protected characteristic. Lifespan will not discriminate against persons because of their disability, including disabled veterans, and will make reasonable accommodations for known physical and mental limitations of qualified employees and applicants with disabilities.