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Business Manager 1 - Office Manager
- Minnesota State (St. Paul, MN)
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All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).
Working Title:
Business Manager 1 - Office Manager
Institution:
Minnesota State System Office
Classification Title:
Business Manager 1
Bargaining Unit / Union:
216: Middle Management Association
City:
St. Paul
FLSA:
Job Exempt
Full Time / Part Time:
Full time
Employment Condition:
Classified - Unlimited
Salary Range:
$30.55 - $45.92
Job Description
This position leads and supervises the Office Services department which provides daily operational support of Minnesota State's System Office, including office space, fleet management, mail, and inventory and purchasing services at multiple system office locations throughout the state. The position's duty location is at the St. Paul office.
Salary Range:
$30.55 - $44.24/hourly ($63,788 - $92,373/Annually)
Minimum Qualifications
+ Five (5) years of experience managing office operations including experience with property management, such as space and equipment leasing practices, office space design, and supervision of employees.
+ Knowledge of the Minnesota State and the state's budget, contracts, bidding and procurement procedures sufficient to assure compliance with applicable policies and procedures.
+ Financial skills sufficient to forecast and develop budgets based on historical data and events, create purchase orders, monitor office inventory and expenses, reconcile differences between invoices, receipts and purchase orders, and maintain accurate budget records and reports.
+ Knowledge of inventory control systems sufficient to maintain and update inventories of office supplies, equipment and furniture.
+ Knowledge of record retention requirements and familiarity with the state's Data Practices Act sufficient to establish and maintain a record management systems.
+ Knowledge of federal and courier mail processing requirements sufficient to manage in-going and out-going mail services for an office.
+ Computer software skills, including knowledge of email, word processing, spreadsheet, database, graphics and other business software applications sufficient to prepare, create, format, edit, print, save and/or attach a variety of documents, including emails, memos, reports, letters, spreadsheets, tables, charts, graphs.
Preferred Qualification
+ Bachelor's degree in business administration or a related area.
+ 8 years of experience managing office operations including experience with negotiating space and equipment leasing, office space design and build out, and supervision of employees.
+ Demonstrated ability in successfully working with diverse populations.
+ Working knowledge of social media, SharePoint and project management tools.
+ IFMA, CPM credential
+ Abil1ty to review, evaluate and critically assess work in progress, identify the need for corrective actions and recommend acceptance of contract work.
+ Customer services skills sufficient to listen to and understand needs and provide accurate information and assistance in a timely, thorough, courteous, respectful, and professional manner in person, over the phone and in writing.
+ Organizational skills sufficient to manage multiple projects simultaneously, delivering results and meeting deadlines.
Other Requirements
n/a
Work Shift (Hours / Days of work)
Monday - Friday, 8:00am - 4:30pm
Telework (Yes/No)
No
About
Minnesota State is committed to attracting, retaining, and developing talented employees who serve our 270,000 students each year throughout the state. We have a vibrant and diverse system of 33 colleges and universities with 14,567 dedicated faculty and staff focused on student success.
Benefits Information:
At Minnesota State, we have a GREAT BENEFITS PACKAGE! Our generous benefits include 11 paid Holidays, Vacation Time, Sick Time, six weeks of Paid Parental Leave, low cost medical and dental insurance with low deductibles ($250 - $1500), a Pension Plan, 457(b) and 403(b) retirement plans and other retirement investment options, pre-tax medical and dental expense (with roll-over option) and dependent care accounts, employer paid life insurance, short and long term disability, as well as professional development and a tuition waiver program for employees and their dependents, etc. We promote the health and well-being of our employees and take work/life balance seriously.
Desired Start Date:
12-17-2025
Position End Date:
Open Date:
11-17-2025
Close Date:
11-25-2025
Posting Contact Name:
Shane Moore
Posting Contact Email:
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