"Alerted.org

HIRING: Document Control Specialist!!

Schedule: Hybrid (Tuesday–Thursday in-office, Monday & Friday remote)

About the Role

We’re looking for a detail-driven Document Control Specialist to join our East Coast team and play a key role in managing project documentation from planning through close-out. In this role, you’ll help maintain accuracy, compliance, and smooth information flow across our projects. You’ll partner closely with internal teams, clients, and external stakeholders to ensure documents are organized, up-to-date, and easily accessible.

What You’ll Do

+ Develop, organize, and maintain filing systems for document creation, storage, and backup

+ Ensure all documents meet Quality Management System (QMS) standards and compliance requirements

+ Track and log incoming and outgoing documents from clients, partners, and contractors

+ Work with project teams to maintain proper version control and document accuracy

+ Manage and update document registers, logs, and databases

+ Support continuous improvement of documentation workflows and processes

What You Bring

+ Bachelor’s degree in business management, engineering, construction management, or a related field (preferred, not required)

+ 2+ years of document control experience within the AEC (Architecture, Engineering, Construction) industry

+ Experience with electronic document management systems (EDMS); familiarity with SharePoint is a plus

+ Strong communication and collaboration skills, with the ability to work across multiple teams and stakeholders

+ Exceptional attention to detail and organizational skills

Nice to Have

+ Understanding of engineering or technical documentation

+ Experience supporting large-scale or multi-disciplinary projects

Why You’ll Love Working Here

+ Hybrid schedule offering flexibility—Tuesday through Thursday in-office

+ Supportive, highly skilled team with deep industry knowledge

+ Opportunity to contribute to impactful, high-visibility projects

+ Job Type & Location

This is a Contract to Hire position based out of New York, NY.

Pay and Benefits

The pay range for this position is $35.00 - $55.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in New York,NY.

Application Deadline

This position is anticipated to close on Nov 28, 2025.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email [email protected] (%[email protected]) for other accommodation options.