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ADMINISTRATIVE COORDINATOR 3 ; BATON ROUGE / EBR

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ADMINISTRATIVE COORDINATOR 3 ; BATON ROUGE / EBR

Salary

$2,387.00 - $4,089.00 Monthly

Location

Baton Rouge, LA

Job Type

Classified

Job Number

514-214780-25

Department

Wildlife & Fisheries-Fisheries

Opening Date

11/18/2025

Closing Date

12/8/2025 11:59 PM Central

+ Description

+ Benefits

+ Questions

About this Job

The incumbent is the first point of contact for the public after purchasing or renewing their commercial license(s). This position will assist the public with filling out forms and/or direct them to trip ticket trainings, form re-orders, general trip ticket/LDWF information. This position handles calls from the public throughout the day, ships & tracks orders, sorts mail, scans and verifies documents for the Trip Ticket program and other programs within the agency and handles all general office duties as needed. The Trip Ticket section has state and federal deadlines to meet throughout the year and the Administrative Coordinators play a very important role in meeting those deadlines.

IDEAL CANDIDATE:

+ Knowledge of Microsoft Office

+ Knowledge of data extraction equipment and software

+ Knowledge of different electronic file types.

+ Great organizational skills

+ Good observational and analytical skills

+ Good interpersonal skills

+ Great clerical skills

+ Ability to work independently, as well as collaboratively, in a team environment

+ Ability to communicate orally and in writing

Selected Core Competencies:

+ Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.

+ Displaying Expertise: The ability to exhibit specialized skills or knowledge gained from experience or training

+ Following Policies and Procedures: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.

Selected Preferred Competencies:

+ Displaying Professionalism: The ability to recognize how your actions impact the perceptions of both you and your organization.

+ Solving Problems: The ability to discover solutions to problems.

+ Thinking Critically: The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion.

Minimum Qualifications

Two years of experience in administrative services.

EXPERIENCE SUBSTITUTION:

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168060) .

Job Duties and Other Information

Job Duties:

+ Receiving trip tickets and Monthly Submission Sheets in the mail and sorting them to prepare for the scanning process

+ Scanning trip tickets

+ Scanning Monthly Submission Sheets

+ Verifying scanned trip tickets

+ Assisting seafood and reptile/amphibian dealers at the front desk and on the phone with questions and trip ticket requests

+ Keeping office supplies stocked

+ Packaging and sending trip tickets and related forms, manuals and supplies to seafood dealers via FedEx and/or USPS

+ Assigning issued trip tickets to seafood and reptile/amphibian dealers in DMS and Access databases

+ Filing trip ticket requests

+ Preparing new dealer trip ticket packets

+ Preparing MSS packets

+ Sending out MSS packets to new/renewed dealers weekly

+ Other duties as assigned

Position-Specific Details:

Appointment Type: Probational Appointment, Job Appointment, Detail to Special Duty, Promotion (open to all statewide classified and agency-wide permanent status employees)

Current permanent status classified state employees may be required to accept a Probational appointment if selected. If filled as a Job Appointment, there is a possibility that this position may be converted to a Probational Appointment should funding become available.

Career Progression: This position does not participate in a Career Progression Group

Compensation: The salary offered will be determined based on qualifications and experience

How To Apply:

No Civil Service test scoreis required in order to be considered for this vacancy.

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

*Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education).Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.

Contact Information:

Department of Wildlife & Fisheries

Human Resources

Baton Rouge, LA 70898

Pascha Turner

[email protected]

The Department of Wildlife and Fisheries is a State As a Model Employer (SAME) agency that supports the recruitment, hiring and retention of individuals with disabilities. For more information on employment resources for individuals with disabilities, see the Louisiana Employment Resources Guide athttp://www.laworks.net/Downloads/LRS/EmploymentResourceGuide\_2018.pdf(Download PDF reader)

Wildlife & Fisheries is an Equal Opportunity Employer

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at https://info.groupbenefits.org/

Parental Leave– Up to six weeks paid parental leave

More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave – State employees receive the following paid holidays each year:

+ New Year's Day

+ Martin Luther King, Jr. Day,

+ Mardi Gras,

+ Good Friday,

+ Memorial Day,

+ Independence Day,

+ Labor Day,

+ Veteran's Day,

+ Thanksgiving Day and Christmas Day.

***** Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

+ Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\_Retirement\_System.mp4) to give you more detailed information about their system

+ Teacher's Retirement System of Louisiana (www.trsl.org),

+ Louisiana School Employees Retirement System (www.lsers.net), among others

01

Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas.

+ I have no experience and/or am uncomfortable communicating effectively

+ I have limited experience or require assistance to communicate effectively

+ I can communicate effectively

+ I can communicate effectively and help others improve their communication

02

Explain your rating by providing specific and relevant examples in the box below.

03

Rate your ability to display expertise based on our definition: The ability to exhibit specialized skills or knowledge gained from experience or training.

+ I have no experience and/or am uncomfortable displaying expertise

+ I have limited experience or require assistance to display expertise

+ I can display expertise

+ I can display expertise and help others improve their ability to display expertise

04

Explain your rating by providing specific and relevant examples in the box below.

05

Rate your ability to display professionalism based on our definition: The ability to recognize how your actions impact the perceptions of both you and your organization.

+ I have no experience and/or am uncomfortable displaying professionalism

+ I have limited experience or require assistance to display professionalism

+ I can display professionalism

+ I can display professionalism and help others improve their ability to display professionalism

06

Explain your rating by providing specific and relevant examples in the box below.

07

Rate your ability to think critically based on our definition: The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion.

+ I have no experience and/or am uncomfortable thinking critically

+ I have limited experience or require assistance to think critically

+ I can think critically

+ I can think critically and help others improve their ability to think critically

08

Explain your rating by providing specific and relevant examples in the box below.

Required Question

Employer

State of Louisiana

Address

For agency contact information, please refer to

the supplemental information above.

Louisiana State Civil Service, Louisiana, 70802

Phone

(866) 783-5462

Website

http://agency.governmentjobs.com/louisiana/default.cfm

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