"Alerted.org

Job Title: Senior Executive Assistant

PVN ID: BK-2511-007119

Category: Clerical/Office Services

Job Description

General Description

The Institute on Gender, Law and Transformative Peace invites applications for the position of Senior Executive Assistant. The Institute serves as a hub for cross-sectoral, cross-movement, and transnational organizing, research, and scholarship. It works to advance the cutting edge of rights-based approaches to national and international law and policy, including peace and transitional justice processes, reconstruction, and human rights mechanisms. The Institute partners with local organizers and communities to strengthen movement-building initiatives from around the world.

The Institute seeks a dynamic Senior Executive Assistant to support day-to-day information flow, scheduling, financial accounting, and operational and program and project planning. The Senior Executive Assistant will be responsible for managing essential aspects of daily operations including managing meeting schedules and travel coordination, maintaining all filing and internal systems, tracking expenses and preparing for and taking notes of meetings. The Senior Executive Assistant must be able to work with a wide range of stakeholders and represent the IGLTP and its Director(s) with poise, clarity, and the highest levels of professionalism. This position requires supporting and occasionally cross-covering for the Program Manager and other Institute staff during absences. The position requires an ability to work with confidential data and information and independently problem solve and seek solutions.

Reporting to the Managing Director, the Senior Executive Assistant provides administrative and operational support to further the Institute’s success.

The Senior Executive Assistant is responsible for:

1. Information Flow

+ Manages meeting schedules and other necessary information for the Executive Director and Managing Director.

+ Maintains paper and electronic filing systems to ensure accessibility, accuracy, and completeness of IGLTP materials.

+ Drafts, reviews, and sends communications to key institutional stakeholders, including the Global Advisory Board, donors, and appropriate units within CUNY School of Law and Brooklyn College, as requested.

+ Informs the Managing Director of administrative issues and potential solutions in a timely and professional manner and takes action to implement agreed-upon resolutions.

2. Financial Accounting

+ Tracks expenses and prepares monthly reports to support budget management.

+ Ensures timely entry of financial transactions and monitors progress of approvals for timely payments on IGLTP expenses.

3. Operational & Program Planning

+ Organizes and prepares for meetings, including gathering documents, researching venues and other event needs, synthesizing information and research, and attending to meeting logistics.

+ Coordinates and supports materials production for program events.

+ Oversees domestic and international travel coordination.

+ Manages relationships with travel agencies and vendors.

+ Takes and maintains notes of meetings and is able to discern and summarize key points.

+ Ensures effective management of event planning to ensure program participants are well served.

+ Other duties as assigned

Other Duties

Due to periodic deadlines and occasional special events, some evening and/or weekend work may be required.

Qualifications

The ideal candidate will be deeply committed to the Institute’s mission and values, and bring the skills and experience to:

+ Communicate at a high level, both verbally and in writing

+ Ability to work with confidential information and has a high level of discernment

+ Work well independently with supervision

+ Attend to detail and uphold standards of professionalism and appropriateness

+ Problem-solve and manage time effectively

+ Organize and track multiple requests to completion

+ Interact positively and professionally with a wide range of people, both nationally and internationally

+ Thrive in a fast-paced environment with a resourceful can-do attitude

+ Learn, adapt, and produce results in response to requests and guidance

Skills and Abilities:

+ B.A. degree or equivalent experience is required

+ Office experience

+ Strong organizational skills and attention to detail

+ Strong writing and communication skills

+ Fluency in Microsoft Word and Excel

RFCUNY Benefits RFCUNY Employee Benefits and Accruals (https://www.rfcuny.org/rfwebsite/media/0zrcgdyw/rfcuny-benefits-at-a-glance-ft-2025-project-employee.pdf)

About the Research Foundation

The Research Foundation of The City University of New York (RFCUNY) is a nonprofit educational corporation founded in 1963 to provide post-award fiscal and administrative support for CUNY’s research and sponsored programs. RFCUNY’s services allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries, on projects and programs that serve our local and global communities, proposing concrete solutions to society’s most pressing challenges.

RFCUNY serves as a fiscal agent and works closely with all the CUNY campus Grants Offices to perform the core functions of post-award financial management for CUNY research projects and sponsored programs. These functions include legal assessment and signing of agreements where RFCUNY is named as a fiscal agent; setting up award accounts; preparing sub-awards and assisting PIs in monitoring the work of the recipients of sub-awards; supporting project directors with hiring and managing research project and sponsored program staff; supporting the purchasing and paying for goods and services with grant and program funds; managing financial aspects of projects including accounts receivable, financial reporting, invoicing, budget monitoring, and cost compliance with uniform guidance; ensuring that sponsor financial requirements are met; monitoring compliance with applicable project and financial management rules and laws; supporting the management of independent and external audits and financial reviews; and providing data, information, management expertise, and other supports to CUNY’s research and sponsored programs.

Equal Employment Opportunity Statement The Research Foundation of the City University of New York is an Equal Opportunity/Affirmative Action/Americans with Disabilities Act/E-Verify Employer. It is the policy of the Research Foundation of CUNY to provide equal employment opportunities free of discrimination based on race, color, age, religion, sex, pregnancy, childbirth, national origin, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, marital status, domestic violence victim status, arrest record, criminal conviction history, or any other protected characteristic under applicable law.

Key Features

Department Institute on Gender, Law and Transformat

Status Full Time

Annual Salary Range $72,000.00 - $80,000.00

Closing Date Jan 19, 2026 (Or Until Filled)

Bargaining Unit No

Actions

+ Apply

+ Print

+ Email

+ Linkedin

+ Facebook (http://www.facebook.com/share.php?u=https://www.rfcuny.org/careers/postings?pvnID=BK-2511-007119&title=Careers at RFCUNY)

+ Google

+ + Twitter (http://twitter.com/home?status=Job Openings at RFCUNY+https://www.rfcuny.org/careers/postings?pvnID=BK-2511-007119)