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Project Coordinator

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Project Coordinator

Salary

$22.11 - $27.64 Hourly

Location

2123 Market St Baytown, TX

Job Type

Full Time

Job Number

26-00028

Department

PUBLIC WORKS & ENGINEERING

Opening Date

11/19/2025

+ Description

+ Benefits

+ Questions

Job Summary

We’re seeking an organized, motivated Project Coordinator to join our Engineering team. This role calls for strong communication, project management, and problem-solving abilities. As a Project Coordinator, you’ll support the Engineering management team by helping drive project delivery and providing hands-on project management support for capital projects.

The Project Coordinator assists the Assistant Director and Project Manager(s) with tasks related to project delivery and providing project management support for capital projects. Assists Project Managers by coordinating and assembling construction contracts, specifications and drawings. Creates and maintains project schedules and updates, CIP dashboards. Creates and utilizes project management tools to monitor projects, track work progress, submittal reviews, requests purchase orders. Performs audits on construction pay estimates and assists with preparation of items requiring Council action. Assists with public engagement meetings and materials. Administrator for CIP construction management software, including creating the project, uploading files, training users, document retention and software maintenance. Assists the Project Managers by performing utility coordination tasks for CIP projects, including design and conflicts review, liaison with consultants, utility relocation payments, field coordination and construction coordination. Assistance for project issues (design or in field) such as coordination with external agencies such as the power and gas, postal service, solid waste services, real estate representatives, and other agencies for permits requested. Assists in easement acquisitions for CIP projects.

Duties

+ Assists Project Managers by coordinating and assembling construction contracts, specifications and drawings. Creates and maintains project updates, CIP dashboards and CIP schedules, creates and utilizes project management tools to monitor projects, track work progress, submittal reviews, and requests purchase orders, performs audits on construction pay estimates, materials for public engagement, prepares materials for Council action.

+ Administrator for Capital Improvement project construction management software, including creating projects, uploading files, training for users, and transfer of files for document retention and software maintenance. Develops internal processes and standard operating procedures, and ensures consistency with software functionality.

+ Assists the Project Managers by performing utility coordination tasks for CIP projects, including design/conflicts review, liaison with internal and external entities, utility relocation payments, field coordination and construction coordination.

+ Assists with project issues (design or in field) such as coordination with postal service, solid waste service, real estate representatives, and other agencies for permits requested. Assists in easement acquisitions for CIP projects.

+ Provides assistance to the Assistant Director and Project Manager(s) on special projects, involving research, compiling information or data of a specialized nature, analysis, planning, and technical support. Performs all other duties as assigned.

Minimum Qualifications

Required:

+ Associate’s Degree from an accredited college or institution in Construction, Engineering, or related field.

+ One year experience in a paraprofessional project management role.

OR

+ An equivalent combination of education, experience, certification and/or licenses sufficient to successfully perform the essential functions of the job.

Preferred:

+ Two years experience in general engineering project administration.

+ Municipal project management experience.

+ Construction management experience.

+ Experience with project management software.

+ Basic ability to read and comprehend plans, details and specifications.

Knowledge, Skills and Abilities

Knowledge of project and construction management. Basic ability to read and comprehend construction plans, details and specifications. Ability to read and write legibly. Proficient in the use Microsoft Professional Series Software package. Proficient in oral and written communication. Ability to multitask, establish priorities, work independently, and maintain organization. Work requires attention to detail. Must have a high level of interpersonal skills to handle sensitive and confidential situations with both internal and external customers. Position continually requires demonstrated poise, tact, and diplomacy. Ability to get along appropriately with co-workers and the public.

Here at the City of Baytown, in recruiting for our team, we welcome the unique contributions that you bring. We strive to provide a workplace where differences are honored, with a workforce that reflects the diversity of the people we serve.

Attendance is an essential function of this position. The City reserves the right to require an employee in this position to work more than 40 hours a week. This position provides services or performs duties for the benefit of the general public during emergency situations. These may include services or duties different from those performed in the usual course and scope of your job. In the event of an evacuation, the incumbent in this position may be required to remain to perform needed services.

Overall Position Strength Demands

Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects.

To promote health and wellness, we provide a comprehensive benefits program (listed below) to meet the needs of you and your family. Our goal is to help you live and work well – 365 days a year.

Medical

+ United Healthcare

+ Effective the first day of the month following 30 days of employment

+ Annual Deductible (Network) $750 Indiv/$2,250 Family

+ In-Network Benefit 80%/20% after plan deductible

+ $50 co-pay (general visit)

+ RX - $10 Generic/$40 Formulary/$75 Non-Formulary

+ Flexible Spending Accounts: Healthcare and Dependent Care expenses

+ FREE virtual visits

Dental

+ Cigna Dental PPO & DHMO

+ Effective the first day of the month following 30 days of employment

+ Preventative & diagnostic covered at 100%

+ Annual Deductible: $50/Indiv (Cigna PPO) - No annual deductible for Cigna DHMO

Vision

+ Superior Vision

+ Effective the first day of the month following 30 days of employment

+ In-Network exam co-pay $10 & $25 materials co-pay

+ Frames: $140 Allowance - Contact Lenses: $160 Allowance

Holistic Health & Wellness

+ Employee Wellness Center offering FREE primary care medical treatment for employees & dependents on the Medical plan

+ FREE access to gyms, Shipt, and Walmart+ through our employee medical insurance

+ Gym partnership with Lee College Wellness Center & swimming pool for $58/year

+ Employee Assistance Program providing employees and their household family members up to 8 FREE counseling sessions per issue per year, legal and financial assistance, will generator tools, and more!

+ Sick Leave Pool providing participants additional paid sick time if accruals are exhausted.

+ SmartDollar: free online program providing tips and tools from Dave Ramsey for getting out of debt and building good saving practices

Retirement

+ Texas Municipal Retirement System:

+ 7% employee contribution with a 14% employer match

+ 5 year vesting

+ Retirement Eligibility: 20 years of service/any age - or - 5 years of service/at least age 60

+ FREE Life Insurance coverage up to 1X your base annual salary

+ MissionSquare and Roth IRA plans: additional voluntary employee participation

Disability Insurance

+ Equitable:

+ Long-term Disability: voluntary elected coverage. Pays 60% of monthly earnings up to $8,000 per month up to social security age, depending on the disability

+ Short-term Disability: voluntary elected coverage. Pays 60% of weekly earnings up to $1,000 per week for up to the first 13 weeks of a disability

Training and Tuition Assistance

+ The HUB Employee Training Center: we invest in you by equipping you with the knowledge and skills needed to live out our Purpose and Core Values

+ Access to funding up to $1,500 per semester or $3,000 per year for tuition toward courses that are job-related or will enhance your work performance

Generous Paid Sick, Vacation, & Holiday Leave

+ 10 holidays per year and one personal employee day per year

+ 15 days sick leave per year

+ Starting at 10 days of vacation per year; up to 25 days per year

+ Sick and Vacation hours roll over annually up to the maximum limit

+ 15 days Paid Parental Leave

To explore all of the benefits we offer, please visit: baytownlife.com

01

What is your highest level of education in Construction, Engineering, or a related field?

+ No related degree

+ Associate's Degree

+ Bachelor's Degree

+ Master's Degree or higher

02

How much experience do you have in a paraprofessional project management role?

+ None

+ Less than 1 year

+ 1 - 2 years

+ More than 2 years

03

If you do not have the required degree, do you possess an equivalent combination of education, experience, certifications, and/or licenses?

+ Yes

+ No

+ Not applicable (I meet the degree requirement)

04

How many years of general engineering project administration experience do you have?

+ None

+ Less than 1 year

+ 1 - 2 years

+ More than 2 years

05

Do you have municipal project management experience?

+ Yes

+ No

06

How much construction management experience do you have?

+ None

+ Less than 1 year

+ 1 - 2 years

+ More than 2 years

07

What is your experience level with project management software?

+ No experience

+ Beginner

+ Intermediate

+ Advanced

08

How would you rate your ability to read and comprehend construction plans, details, and specifications?

+ No ability

+ Basic

+ Moderate

+ Strong

09

Have you supported or managed projects involving coordination with contractors, engineers, or internal departments?

+ Yes, regularly

+ Yes, occasionally

+ No

10

What best describes your experience with assisting or managing project timelines and deliverables?

+ No experience

+ Limited experience

+ Moderate experience

+ Extensive experience

Required Question

Employer

City of Baytown

Address

2401 Market Street Baytown, Texas, 77520

Phone

281-420-6520

Website

http://www.baytown.org

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