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Description

The role of the EA is to support the firm with administrative tasks, office maintenance, client service and other projects as needed. This will include but is not limited to answering phones, greeting clients when they arrive, generating client paperwork, opening accounts, moving money, maintaining databases, planning events, managing supplies, and performing ad hoc tasks and projects. The EA will serve as the first point of contact at our firm and help to improve administrative and client service processes. The role will be instrumental in establishing positive first impressions and ongoing client satisfaction.

This EA should be organized and detail oriented with a strong work ethic and the initiative to improve the status quo. As our first point of contact, the EA should be warm and welcoming and find joy in serving others.

Responsibilities

• Answering phones & greeting visitors: serve as first point-of-contact, responsible for first impressions

• Managing & improving administrative workflows: perform onboarding, money movements, etc.

• Generating client paperwork: prepare and submit client paperwork to custodian

• Maintaining client data: update data and notes in various databases (Redtail, Orion, Schwab, etc.)

• Resolving account alerts: review and resolve alerts such as insufficient cash, rejected wires, gifts etc.

• Moving money: cut checks, journal assets, and ACH cash upon request

• Participating in new client meetings: guide clients through the paperwork

• Managing office supplies and appearance: ensure the office appearance enhances client experience, maintain vendor relations, order office and kitchen supplies

• Managing client gifts and firm swag: plan, order and send gifts

• Planning events: coordinate firm events for clients and prospects

• Managing firm calendar: maintain a calendar of firm events and employee vacations

• Assisting with client service: execute or remind advisors of client requests

• Performing other tasks and projects: take on ad hoc projects as needed

Preferred Experience

• Client service administration and support

• Financial services operations

• Process management and improvement

• Microsoft Office Suite, Customer Relationship Management (CRM)

• Schwab Institutional and/or Orion Advisor Services

• Series 66 Licensed

Expectations

The EA will be responsible for delivering and improving the client experience and should therefore:

• Be reliable, responsive, accountable and prepared

• Work hard, continuously improve, and strive for excellence

• Demonstrate genuine care for others

Requirements Customer Service, Communication Protocols, Keyboard Skills

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .