• Executive Assistant

    Aston Carter (Fargo, ND)


    Executive Assistant

     

    Employment Type: Full-Time

    About the Role

    We are seeking a highly organized and proactive Executive Assistant to provide exceptional administrative and event support for our leadership team and organizational initiatives. This role is ideal for someone who thrives in a fast-paced environment, demonstrates strong judgment, and is passionate about serving others and supporting charitable missions.

    Key Responsibilities

    + Draft and edit communications, including emails, newsletters, invitations, and creative projects; design engaging PowerPoint presentations.

    + Coordinate logistics for board, committee, and annual meetings: schedule, prepare agendas and packets, record minutes, manage technology, and ensure follow-up actions.

    + Organize and host meetings and events across multiple formats (in-person, virtual, hybrid).

    + Support planning and execution of special events and outreach initiatives.

    + Maintain organized filing systems for reports, documentation, and meeting records.

    + Monitor and maintain inventory of promotional items and materials.

    + Prepare mailings and manage communication lists.

    + Assist with programs and initiatives supported by the organization.

    + Communicate effectively with diverse community stakeholders.

    Required Skills & Qualifications

    + Associate’s degree and 5+ years of related experience.

    + Proven ability in calendar management, administrative support, and executive assistance.

    + Proficiency in Microsoft Office Suite, Outlook, Zoom, Dropbox; experience managing social media platforms.

    + Strong written and verbal communication skills (writing samples required).

    + Highly organized, detail-oriented, and skilled in managing complex schedules.

    + Ability to plan and host events in multiple formats.

    + Positive attitude, strong work ethic, and flexibility to work occasional evenings/weekends.

    + Ability to thrive in a fast-paced, rapidly changing environment.

    + Comfortable taking initiative and working with stakeholders.

    Preferred Attributes

    + Passion for serving others and supporting charitable missions.

    + Strong judgment and commitment to excellence.

    + Exceptional time management and prioritization skills.

     

    Job Type & Location

     

    This is a Permanent position based out of Fargo, ND.

    Pay and Benefits

    The pay range for this position is $28.85 - $33.65/hr.

     

    Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

     

    • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

     

    Workplace Type

     

    This is a hybrid position in Fargo,ND.

     

    Application Deadline

     

    This position is anticipated to close on Dec 4, 2025.

    About Aston Carter:

    Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

     

    The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

     

    If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.