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Description

This position coordinates all Clinical and Experiential Learning. This position requires thorough knowledge of applicable courses and experiential learning objectives, sound judgement, professionalism and attention to detail, outstanding communication skills, and the ability to maintain confidentiality and compliance with FERPA regulations while handling faculty and student information.

Coordinate & Support Experiential Learning Initiatives (55% total)

(20%)

• Coordinate scheduling of all simulation activities with Room Scheduler and Simulation IQ program.

• Primary point of contact to troubleshoot and appropriately triage any technical issues in Experiential Learning Center to Sim-Tech and/or IT.

(35%)

• Responsible for the logistics and successful execution of numerous educational activities per year, including but not limited to, Objective Structured Clinical Examinations (OSCEs) and On-Campus Intensives for NP students and Poverty Simulations. This involves:

o collaboration with various faculty, staff and offices, as well as external parties (vendors, standardized patients).

o recruiting faculty and staff volunteers, assigning roles

o coordinating arrangements for standardized patients

o developing and managing multiple complicated schedules for faculty, standardized patients and students

o conducting post event surveys

• Responsible for all pertinent communications related to the educational activities insuring the appropriate information is disseminated to all interested parties including, but not limited to, students, faculty, staff and standardized patients. Communications will vary by event and management of these individualized communications is critical to the success of each event.

Office Support (20%)

• Independently identifies, prioritizes, and manages the successful delivery of support needs for the Experiential Learning Center (ELC), the Simulation Operations Manager and the Director of Simulation. May include: editing and proofreading and formatting documents; composing routine and non-routine letters, memos, and email messages; coordinating travel arrangements and preparing expense reports;

• Responsible for timely and effective communications and notifications; prioritizing incoming issues and determining appropriate courses of action, referral, or response.

• Independently manages calendars using judgement and program knowledge to manage priorities and triage requests.

• Primary administrative support for the Simulation Committee and the Simulation Team. Independently facilitates meeting arrangements including room scheduling, agendas and guest speakers. Attends all meetings and records all essential points of meeting discussions, decisions, and action items. Maintains confidentiality of all items discussed in meetings. Provides committee/team chair with meeting minutes for review and approval within 1 week of each meeting. Distributes meeting minutes based on committee protocol.

• Facilitates orders of office supplies, lab supplies and equipment.

• Develop and maintain database sign in and sign out system for all equipment and lab supplies. Track outstanding circulation items and inspect condition upon return.

Onsite Center Support (20%)

• Primary onsite support and troubleshooting contact during OSCEs, Poverty Simulation scenarios and On-Campus Intensives events.

• Primary contact for on-site preparation/assistance for Standardized Patients.

• Provide on-the-fly changes to scenarios as required.

• Assists simulation/ELC team members as needed and appropriate, including Simulation Technician, SLSS, SOM and Simulation Faculty Educators.

• Supports instructors and students during course activities.

• Serves as backup support for experiential learning areas.

Other (5%)

• Other duties, as assigned, in support of experiential learning activities at the

Skills

Project coordination, Project management, Project coordinating, audiovisual, Project scheduling, schedule meetings, microsoft office, reporting, project planning, project plan, operation

Additional Skills & Qualifications

Associate's degree and 3 years of progressively responsible experience in administrative support required

Or the equivalent combination of education and experience. Required

Prior experience working in simulation/nursing labs; experience working in an academic or healthcare environment. Preferred

Experience Level

Entry Level

Job Type & Location

This is a Contract to Hire position based out of Rochester, NY.

Pay and Benefits

The pay range for this position is $22.00 - $23.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Rochester,NY.

Application Deadline

This position is anticipated to close on Nov 28, 2025.

h4>About TEKsystems:

We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

About TEKsystems and TEKsystems Global Services

We’re a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We’re a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We’re strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We’re building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.