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Assistant to the AVP of Principal Gifts and Strategic Fundraising Initiatives

Required Qualifications (as evidenced by an attached resume):

Bachelor's degree (foreign equivalent or higher). Two (2) years of full-time administrative experience. Experience managing complex calendars. Experience coordinating travel arrangements. Experience using Microsoft Office Suite, Outlook, and Google Workspace.

Preferred Qualifications:

Experience in higher education, hospital and/or a nonprofit setting. Experience using Concur.

**Brief Description of Duties** :

The Assistant to the Assistant Vice President (AVP) of Principal Gifts and Strategic Fundraising Initiatives at Stony Brook University Advancement supports Advancement's mission by providing high-level administrative support to the AVP Principal Gifts and Strategic Fundraising Initiatives and Development leadership.The Administrative Assistant will be responsible for assisting with calendar planning, maintenance and execution, handling travel logistics, and providing general office support. They will work with both internal units and external partners to execute projects that align with Advancements strategic goals.

+ Provide administrative support to the AVP of Principal and Strategic Gifts and Development leadership. Manage calendars, coordinate meetings, handle email communications, prepare correspondence, and arrange travel. Process requisitions, purchase orders, and journal transfers, and work with vendors and University Procurement. Ensure timely and accurate administrative support for day-to-day operations and strategic initiatives.

+ Gather and compile research materialsto support the AVP of Principal and Strategic Gifts in preparation for meetings and strategic initiatives. Compile relevant information, prepare reports, PowerPoint presentations, and correspondence. Ensure follow-up actions are tracked and completed. Support the AVP in managing confidential and high-level communications and documentation.

+ At the direction of the AVP, assist with special assignments and strategic projects related to Principal and Strategic Gifts and Development. Ensure timely execution or delegation of tasks, and provide administrative coordination across Advancement teams as needed.

+ Other duties as assigned.

Special Notes:

The Research Foundation of SUNY is a private educational corporation. Employment is subject to the Research policies and procedures, sponsor guidelines and the availability of funding. This is a full-time appointment. FLSA Non Exempt position, eligible for the overtime provisions of the FLSA.

For this position, we are unable to sponsor candidates for work visas.

Resume/CV and cover letter should be included with the online application.

_Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws._

If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at (631) 632-6280 or visit OEA (https://www.stonybrook.edu/commcms/oea/) .

_In accordance with the Title II Crime Awareness and Security Act_ a _copy of our crime statistics can be viewed_ here (https://www.stonybrook.edu/police/) _._

Visit our WHY WORK HERE (https://www.stonybrook.edu/jobs/working-here/) page to learn about the **total rewards** we offer.

SUNY Research Foundation: A Great Place to Work. (https://www.rfsuny.org/media/rfsuny/documents/hr/RFRecruitmentFlyer.pdf)

The starting salary range (or hiring range) to be offered for this position is noted below, it represents SBU’s good faith and reasonable estimate of the range of possible compensation at the time of posting.

**Job Number:** 2504014

**Official Job Title:** : Senior Administrative Assistant

**Job Field** : Administrative & Professional (non-Clinical)

**Primary Location** : US-NY-Stony Brook

**Department/Hiring Area:** : Advancement

**Schedule** : Full-time

**Shift** : Day Shift **Shift Hours:** : 8:30 a.m. - 5:00 p.m. :

**Posting Start Date** : Nov 18, 2025

**Posting End Date** : Dec 3, 2025, 4:59:00 AM

**Salary:** : $60,000 - $72,000

**Appointment Type:** : Regular

**Salary Grade:** : N8

**SBU Area:** : The Research Foundation for The State University of New York at Stony Brook

**Req ID:** 2504014