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Administrative Assistant (aHEO), Apple Corps

POSITION DETAILS

ABOUT JOHN JAY COLLEGE

John Jay College of Criminal Justice is a senior college of the City University of New York (CUNY) and an internationally recognized leader in educating for justice. Led by President Karol V. Mason, John Jay is a federally designated Hispanic-serving institution, it is ranked third in the nation in Black student success, and it is a top ten institution for promoting student social mobility. John Jay is proud to serve a diverse and dynamic student body of 15,000 students that includes nearly fifty percent students who are first in their family to attend college as well as students who are immigrants, from low-income families, or from other historically underrepresented groups in higher education. A Carnegie designated Research Institution, the College participates in the doctoral programs of the Graduate Center of CUNY, and offers bachelor’s and master’s degrees both in traditional criminal justice-related fields of study as well as in a robust portfolio of liberal arts and sciences programs that highlight themes of justice across the arts, sciences, humanities, and social sciences. The College seeks staff and faculty members who thrive in multicultural academic environments and are committed to access and excellence in higher education.

POSITION OVERVIEW

APPLE Corps is a leadership program at John Jay College of Criminal Justice committed to helping students explore public service, social justice, equity issues in policing, and civic and community engagement in New York City. Students are supported by the coordinated care of a team of academic and career advisors for four years, including summers.

The Administrative Assistant (Assistant to HEO) provides full-time administrative and operational support for the APPLE Corps program and related student academic success initiatives. Reporting directly to the Program Manager, the Administrative Assistant plays a vital role in coordinating program operations, ensuring timely communication, and supporting the delivery of services that promote student retention, credit momentum, and graduation.

Responsibilities

+ Provide day-to-day administrative support for APPLE Corps and Student Academic Success programs, including scheduling, communications, recordkeeping, and compliance monitoring.

+ Assist the Program Manager with planning and executing workshops, cohort meetings, orientation, and other student engagement activities.

+ Coordinate logistics for student success programming, including room reservations, materials preparation, and event follow-up.

+ Maintain program data and assist with the preparation of reports to track student enrollment, academic progress, and engagement.

+ Manage correspondence with students, faculty, and staff to ensure timely responses and clear communication.

+ Support budget tracking, procurement, and grant-related reporting in compliance with CUNY policies.

+ Supervise and guide part-time staff, peer leaders, and work-study students as assigned.

+ Serve as the first point of contact for students seeking information, advisement referrals, or assistance with program requirements.

+ Support the Program Manager and student success staff with strategic initiatives, assessment projects, and continuous improvement efforts.

QUALIFICATIONS

Bachelor's Degree required.

PREFERRED QUALIFICATIONS

The successful candidate will be a team player with a demonstrated ability in peer program design and implementation and with extensive experience in leadership development for urban college students. The ability to communicate clearly to students, faculty, and administrators orally and in writing is a must.

Strong preference will be given to candidates with:

* Knowledge of CUNY systems, policies, and student support structures.

* Experience coordinating student-facing events or success initiatives.

* Strong organizational, communication, and project management skills.

* Ability to handle confidential information with discretion and professionalism.

* Commitment to equity, student development, and supporting diverse learners.

CUNY TITLE OVERVIEW

Supports projects, initiatives, and activities that impact an academic or administrative department.

- Manages basic office functions such as communications, meeting schedules, work plans, staff assignments, and distributing information.

- Collects data for, prepares, and distributes reports and presentations using word processing, spreadsheet, and presentation software.

- Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s); maintains department archives and collections.

- Conducts internet and/or database research and performs basic systems queries to locate information related to department activities.

- Maintains department fiscal plans and budgets; assists in budget administration and invoice processing.

- Provides basic information, instructions, and materials as requested by students, faculty, and others who contact the department.

- May supervise office staff and student workers.

- Performs related duties as assigned.

Job Title Name: Administrative Coordinator

CUNY TITLE

Assistant to HEO

FLSA

Non-exempt

COMPENSATION AND BENEFITS

$50,500 - $63,003

Salary commensurate with education and experience.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

If you are viewing the job posting on John Jay College website or in CUNYFirst, please select the "Apply Now" button. If you are viewing the job posting on any other website, please follow the instructions below:

-Go to www.cuny.edu and click on "Employment"

-Click "Search job listing" -Click on "More options to search for CUNY jobs"

-Search by Job Opening ID number 31331

-Click on the "Apply Now" and follow the instructions Once you have registered or logged in with your user name and password, upload your cover letter, resume, and the names and contact information of three professional references as one document.

CLOSING DATE

The review of resumes will begin on December 1, 2025

The posting closes on December 23, 2025

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job ID

31331

Location

John Jay College