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Society Peer Review & Educ Prog Administrator (E5204) - 250321 : KNW-A20 Description Job Summary   The overall purpose of this position is twofold: a) Provide support to the IEEE Signal Processing Society (SPS) in the receipt, database management, review, and timely publication of journal manuscripts as well as provide first-level support for users of IEEE electronic publishing applications and tools. In this role, the incumbent is primarily responsible for working with publications, volunteers, and staff to facilitate the peer review process for a few IEEE SPS publications. b) Provide support in building an expanded SPS Continuing Educational Program in various aspects of webinars and short-course modules including, but not limited to: contacting and securing potential presenters for various educational programs, promotion of events, hosting of events, recording of events, editing video, and verification of certifications. In this role, the incumbent is primarily responsible for working with membership volunteers and technical lecturers to facilitate a continuing education program for SPS members and others.  The role reports to the Senior Manager, Publications & Education Strategy and Services, and functions as an individual contributor. This position works under general supervision, but is often required to act independently and innovatively in solving problems related to the peer review process, and is required to have good organization and volunteer interaction skills for the continuing education role. High-quality and professionally written work, a positive attitude, and a professional demeanor is critical to the position. This position has no financial authority. Key Responsibilities   SPS ScholarOne ManuscriptsSupports volunteer EICs on the on-line peer review process by taking on administrator responsibility for SPS ScholarOne Manuscripts (S1M) sites as well as other manuscript peer review/manuscript submission sites. • Coordinates database and manuscript processing and handling• Works in conjunction with EIC to select associate editors to manage reviews and deliver manuscripts to selected reviewers• Ensures that associate editors have sufficient information to select peer reviewers for manuscripts• Uses functionality of database, prepare and maintain appropriate correspondence and notifications to system users (EICs, authors, associate editors, and reviewers)• Tracks progress of reviews and work with EIC to ensure timely completion by reviewers, associate editors, and authors• Updates associate editor and reviewer files in accordance with instructions from EIC• Act as first point of contact for system user questions, taking on responsibility to ensure that all questions are answered in a timely manner.• Tracks and reports on defects within online peer review system.• Answers queries related to use and function of IEEE electronic publishing applications and tools, provide end-user support for creation and submission of electronic files, identify problems and provide suggested solutions, monitor end-user queries to identify opportunities for improvement in functionality and/or performance of support tools and systems, support IEEE Editorial Office configurations and use of electronic publishing applications and tools, assist in configuration, testing, and deployment of IEEE electronic publishing applications and tools.• Acts as the first point of contact for identification and correction of export and XML data errors, and work with internal staff and vendor to verify data integrity.• Identifies new opportunities for improved communication between S1M and internal production systems.• Tests all data fields prior to deployment in S1M.• Works with EICs and editorial board members to create custom reports to both help monitor and expedite progress of manuscripts in the queue, develop metrics, and monitor the overall activity of all participants. Reports will be created using a number of tools including Microsoft Excel, Smartsheet, and S1M reporting tools.• Provide administrator support for the S1M on-line manuscript submission system. This includes:• Database and manuscript processing and handling• Prepare and maintain system-generated correspondence to system users• Act as first point of contact for system user questions, taking on responsibility to ensure that all questions are answered in a timely manner. SPS Continuing Education Program• Works with Director, Publications & Education Strategy and Services and SPS Vice-President Education to receive list of potential webinar and/or short-course module speakers;• Contacts potential speakers and coordinate the events;• Hosts and records live events via IEEE Webex, Resource Center tools, and/or explore alternatives;• Sets up event registration and certification credits through the SPS Resource Center;• Edits video using native software, e.g., iMovie, Essentials, Movavi, etc., and/or explore alternatives;o Coordinates with SPS social media and website administrators to promote upcoming events via SPS email blasts, SPS Newsletter articles, SPS Blog post, SPS-dedicated media channels, etc.o Reviews usage and popularity of Education material using analytics and provide reports and feedback to Director, Publications & Education Strategy and Services and Education Committee Chair on a regular basis. Other:• Provides supports for other projects under the Society’s purview, as needed. Qualifications Education Bachelor's degree or equivalent experience Req Work Experience Less than 2 years directly related work experience Req Experience in Publishing, Professional Association, and/or Education Industry Pref Prior office experience Req Experience working with the volunteer community Pref Skills and Requirements Excellent interpersonal, written and verbal communications, and customer service skills. Ability to handle multiple tasks simultaneously, track and report status of each, and meet deadlines, along with the ability to work independently, as required Proficiency in Microsoft programs, especially Word, Excel, and PowerPoint, as well as Gmail and database systems. Experience in video editing and knowledge of related software Positive, customer-focused attitude in dealing with a variety of volunteers and members Strong organizational skills Be a strategic thinker Be creative and exhibit problem-solving skills Ability to work under pressure in a fast-paced environment Strong-time management skills to balance demands and meet schedules Cooperative ability to work with other staff and volunteer to address issues High-quality standards, including high degree of accuracy in communications and documenting projects Professional demeanor with the ability to handle confidential material- Present sensitivity to foreign cultures and mannerisms Other Requirements: As defined in IEEE Policies, individuals currently serving on an IEEE board or committee are not eligible to apply. PLEASE NOTE: This position is not budgeted for employer-sponsored immigration support, this includes all persons in F (both CPT and OPT), J, H, L, or O status. For information on work demands and conditions required for this position, please consult the reference document, ADA Requirements. This position is classified under Category I - Office Positions. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. =============================================== Disclaimer: This job description is proprietary to IEEE. It outlines the general nature and key features performed by various positions that share the same job classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties and qualifications required of all employees assigned to the job. Nothing in this job description restricts management’s right to assign or re-assign duties to this job at any time due to reasonable accommodations or other business reasons. Min: $69,000.00 Max: $85,000.00 Job : Publications Primary Location : United States-New Jersey-Piscataway : Schedule : Full-time Job Type : Regular Job Posting : Nov 21, 2025, 9:17:48 AM Req ID: 250321