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Description

Key Responsibilities:

+ Provide administrative support for construction projects, including preparing and processing documents, reports, RFIs, change orders, and permits.

+ Maintain project files and documentation, ensuring everything is organized and easily accessible.

+ Schedule meetings, coordinate calendars, and manage logistics for project managers, superintendents, and stakeholders.

+ Assist with bid preparation, vendor communications, and tracking subcontractor compliance.

+ Liaise with field teams, clients, architects, and suppliers to support smooth project execution.

+ Process invoices, purchase orders, and expense reports related to construction activities.

+ Support office operations including answering phones, handling mail, ordering supplies, and greeting visitors.

+ Track deadlines, monitor project progress, and update relevant databases or construction management platforms.

+ Help implement digital tools or workflow automation initiatives to enhance operational efficiency.

+ Keep confidential information secure and support the team with ad hoc administrative tasks as needed.

Requirements

Qualifications:

+ High school diploma or equivalent; additional education or certifications in business administration is preferred.

+ Proven experience as an administrative assistant, office coordinator, or similar role.

+ Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

+ Exceptional organizational skills with strong attention to detail.

+ Effective written and verbal communication skills.

+ Ability to multitask and prioritize responsibilities in a fast-paced environment.

+ Professional demeanor with a focus on customer service and teamwork.

TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .