"Alerted.org

Description We are looking for a highly organized and resourceful Executive Assistant to support our team in Cambridge, Massachusetts. This role requires expertise in managing complex schedules, coordinating travel arrangements, and interacting with clients in a detail-oriented manner. The ideal candidate will thrive in a fast-paced environment and ensure seamless day-to-day operations.

Responsibilities:

• Coordinate and manage extensive domestic and international travel arrangements, ensuring accuracy and efficiency.

• Maintain and oversee multiple calendars, scheduling appointments and prioritizing tasks effectively.

• Communicate directly with clients to build and maintain strong relationships.

• Prepare and process accurate expense reports in a timely manner.

• Organize and facilitate meetings, including logistics and documentation.

• Utilize Microsoft Outlook to streamline communication and scheduling.

• Ensure all travel plans align with organizational needs and preferences.

• Handle time-sensitive tasks with discretion and attention to detail.

• Monitor and adapt schedules to accommodate changes and unforeseen circumstances.

• Collaborate with team members to improve organizational workflows and processes. Requirements • Proven experience as an Executive Assistant or in a similar administrative role.

• Demonstrated expertise in managing complex travel arrangements, including international travel.

• Proficiency in calendar management and scheduling across multiple platforms.

• Strong communication skills with the ability to engage professionally with clients.

• Experience preparing detailed expense reports and handling financial documentation.

• Advanced proficiency in Microsoft Outlook and other relevant software.

• Exceptional organizational and multitasking abilities.

• Ability to work independently and adapt to changing priorities.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .