"Alerted.org

Job Title: Staff AccountantJob Description

Join our team as a Staff Accountant, where you will play a crucial role in ensuring the accuracy and timeliness of accounts payable and support various financial operations. This position offers an excellent opportunity to grow within a reputable non-profit organization while working in a dynamic and collaborative environment.

Responsibilities

+ Process accounts payable accurately and timely, including resolving any issues and handling related adjustments, voids, and credit memos.

+ Compile and reconcile corporate credit card transactions and post monthly prepaid postage entries.

+ Prepare and compile monthly financial reports, supporting the closing checklist.

+ Serve as a backup for processing purchase orders, payments, and tracking financial data.

+ Handle Philanthropy Fund payments, donor designations, and CI payments, as well as track related contracts and respond to audit confirmations.

+ Prepare year-end 1099 forms and maintain quality vendor information, including ACH details.

+ Coordinate and resolve outstanding checks regularly and process the State of Connecticut unclaimed cash filing annually.

+ File and maintain all contracts and agreements electronically using DocuSign for tracking payment vouchers and approval signatures.

+ Process expense reimbursements for consultants and volunteers, manage manual payments when needed.

+ Manage accounting related to Workforce Solutions and Strategic Alliance portfolios, ensuring effective communication of grant terms and compliance.

+ Monitor expenditures for allowability, participate in grant kickoff meetings, and monitor grant budgets and variances.

+ Prepare and submit detailed financial reports with supporting documents according to grant award terms.

+ Work with the finance team to reflect grant restrictions and invoices accurately in the general ledger.

+ Maintain records and a master list/calendar of grant details in SharePoint, ensuring record retention per policy.

+ Prepare monthly credit card reconciliation and assist with departmental BVAs and year-end audits.

+ Support collaborative initiatives as necessary.

Essential Skills

+ Proficiency in accounting, reconciliation, general ledger, and accounts payable.

+ Experience in grants management, with 1-3 years preferred.

+ Ability to reconcile credit cards, perform month-end processes, journal entries, and financial statements.

+ Strong skills in bank reconciliation.

Additional Skills & Qualifications

+ Bachelor’s degree in accounting, finance, or business preferred.

+ Minimum of two to five years of related business experience.

+ Ability to calculate and analyze figures such as discounts, interest, and percentages.

+ Capability to work in a fast-paced environment with changing priorities.

+ High degree of ethics and confidentiality.

+ Excellent written and verbal communication skills.

+ Ability to interact well with diverse groups.

+ Proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint, Teams).

+ Strong attention to detail and organizational skills.

Work Environment

This is a hybrid position with the expectation of working three days in the office and two days remotely. The organization offers a collaborative and supportive work environment, providing opportunities for professional growth within the non-profit sector.

Job Type & Location

This is a Contract to Hire position based out of Hartford, CT.

Pay and Benefits

The pay range for this position is $31.25 - $36.06/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Hartford,CT.

Application Deadline

This position is anticipated to close on Dec 5, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.