• Contracts Administrator

    Aston Carter (South San Francisco, CA)


    Job Title: Contracts Administrator

    Job Description

    We are seeking a highly skilled Contracts Administrator to manage and oversee various contractual agreements. The successful candidate will draft, review, and edit routine contracts, manage the contract lifecycle, and support counsel and internal clients. Additionally, the role involves maintaining corporate governance records, assisting with regulatory filings, and providing general legal support.

    Responsibilities

    + Draft, review, and edit routine contracts such as NDAs, service agreements, consulting agreements, supply and vendor contracts, master service agreements, and clinical trial agreements.

    + Manage the contract lifecycle, including intake, tracking, execution, and archiving through contract management systems or databases.

    + Support counsel and internal clients with redlines, revisions, and communication with counterparties.

    + Monitor contract compliance and key obligations, coordinating renewals or amendments.

    + Assist in the development and revision of standard form agreements.

    + Maintain corporate records, including minutes, resolutions, bylaws, and organizational documents.

    + Coordinate annual filings, business licenses, and other regulatory filings as required.

    + Assist in preparing board and committee materials and maintaining governance calendars.

    + Support compliance initiatives and corporate policies such as signature authority and document retention.

    + Assist with due diligence, audits, and internal or external inquiries.

    + Support the implementation and internal training of contract forms and procedures.

    + Manage the Legal Department's internal intranet page and employee-accessible SharePoint files.

    Essential Skills

    + Strong understanding of corporate governance principles.

    + Knowledge and understanding of global regulations and guidelines, including GxP.

    + Ability to communicate highly confidential information to upper-level staff.

    + Flexibility and willingness to learn new procedures and skill sets.

    + Collaboration skills with departments such as Clinical, Commercial, Finance, Research & Development, Manufacturing, and Supply Chain/Purchasing.

    + Ability to work in a fast-paced, deadline-driven environment.

    + Strong attention to detail with the ability to handle multiple contract negotiations simultaneously.

    + Excellent organizational skills and the ability to prioritize effectively.

    + Proficiency in MS Word, Excel, PowerPoint, Outlook, SharePoint, and related software.

    + Ability to work independently and as part of a team.

    + Strong interpersonal skills, including verbal and written communication.

     

    Additional Skills & Qualifications

     

    + Bachelor's degree is required; a paralegal certificate from an accredited program is preferred.

    + Minimum of 5 to 10 years of contracts and/or corporate experience, preferably in a biotech or pharma company.

    + Experience with reviewing confidentiality agreements, master service agreements, material transfer agreements, supply chain agreements, and clinical trial agreements.

     

    Work Environment

     

    This is a hybrid role with on-site work required on Mondays and Wednesdays. The position offers a collaborative work environment where strong interpersonal skills are essential. The candidate must be authorized to work in the U.S.

     

    Job Type & Location

     

    This is a Contract to Hire position based out of South San Francisco, CA.

    Pay and Benefits

    The pay range for this position is $65.00 - $67.00/hr.

     

    Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

     

    • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

     

    Workplace Type

     

    This is a hybrid position in South San Francisco,CA.

     

    Application Deadline

     

    This position is anticipated to close on Dec 5, 2025.

    About Aston Carter:

    Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

     

    The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

     

    If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.