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Business Administrator

Who We Are

We, the Division of Student Affairs, are a student-focused organization that aims to empower student success and support personal development. We act daily to create, enhance, and sustain a culture of respect and inclusion in the workplace, focusing on equity and justice in its many forms, including racial, social, and environmental justice. We intentionally and relentlessly pursue excellence through introspection, vulnerability, empathy, compassion, learning, and courage. We value our internal and external partnerships as vital drivers of the ambitious goals we pursue. We celebrate and take pride in the following:

+ Named one of the “Most Promising Places to Work in Student Affairs” by Diverse Magazine.

+ Serving a highly diverse student body (click here (https://www.stonybrook.edu/commcms/irpe/fact\_book/dashboards/enrollment.php) for more information).

+ Leading the way as the #1 ranked institution in the AAU and #3 of all colleges and universities nationally in fostering our students' social mobility.

+ Awarded multiple distinctions including philanthropic awards and research grants in experiential learning and career development, voter engagement, student engagement, health and wellness practices, and quality of residential life.

Click here (https://www.stonybrook.edu/commcms/studentaffairs/stu/join-us.php) _for more about Student Affairs._

Required Qualifications (as evidenced by an attached resume):

Bachelor's degree (foreign equivalent or higher). Three (3) years of full-time administrative experience. Experience coordinating meetings, schedules and/or itineraries. Experience with financial planning and/or budget management.

Preferred Qualifications:

Master's degree (foreign equivalent or higher). Experience working in higher education. Experience creating, editing and submitting reports. Experience with procurement of services/goods. Experience reconciling accounts. Experience using financial databases and/or talent management systems. Experience with hiring and training staff. Experience working with a diverse college population.

Brief Description of Duties:

Responsible for the business activities of select units reporting to the Associate Vice President for Career Readiness & Experiential Education. Assist in the development of budgets and capital projects, and coordinate all details for budget reconciliations, procurement, personnel, and financial reporting. Provide administrative support to leadership. The incumbent will possess excellent communication skills, be extremely organized, have good analytical skills, be able to work independently, and exemplify a high level of professionalism, integrity, and work ethic.

Budget & Office Management

+ Assist with fiscal projections and analysis, budget planning, and management, record keeping, and policy compliance.

+ Work with the Leadership Team to create reports on budget use and spending patterns for all accounts.

+ Ensure fiscal compliance.

+ Prepare requisitions, purchase orders, journal transfers.

+ Work with vendors and University Procurement.

+ Must be able to work and manage priorities and deadlines independently.

Planning and Administrative:

+ Serve as a point of contact for students, faculty, staff.

+ Interface with high level campus administrators, University donors, employers, community members, faculty, staff, and students.

+ Maintain confidentiality and discretion with sensitive information.

+ Coordinate calendars, receive visitors, and compose correspondence on behalf of leadership.

+ Identify and respond to any perceived challenges with client services.

+ Manage supplies inventory, handle maintenance/equipment issues.

Recruiting, Training and Development

+ Recruit, train, and supervise, a team of hourly student employees to maintain central operations and other administrative responsibilities.

+ Coordinate onboarding experience for them and new pro staff. Support CC intern teams as needed.

Professional Development and Committee Involvement:

+ Participate in opportunities that promote learning, growth, and development (i.e., classes, training, webinars, conferences, committees, etc.).

+ Contribute to the Division of Student Affairs by attending and/or supporting events, activities, and programs outside of your department/unit (i.e., campus-wide traditions, events, programs, etc.).

+ Other duties or projects as assigned as appropriate to rank and departmental mission.

+ Evening and weekend work may be required at times.

Special Notes:

This is a full-time appointment. FLSA Exempt position, not eligible for the overtime provisions of the FLSA. Minimum salary threshold must be met to maintain FLSA exemption.

**Salary** : $65,000-$67,000 $4,000 Location Pay = $69,000-$71,000 Total Compensation

In addition to the employee's base salary, this position is eligible for $4,000 UUP annual location pay, paid biweekly.

**Essential Position:** This has been designated as an essential position based on the duties of the job and the functions performed. Positions that are designated as such may be required to report to work/remain at work even if classes are canceled, and the campus is working on limited operations in an emergency.

For this position, we are unable to sponsor candidates for work visas.

Resume/CV and cover letter should be included with the online application.

_Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws._

If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at (631) 632-6280 or visit OEA (https://www.stonybrook.edu/commcms/oea/) .

_In accordance with the Title II Crime Awareness and Security Act_ a _copy of our crime statistics can be viewed_ here (https://www.stonybrook.edu/police/) _._

Visit our WHY WORK HERE (https://www.stonybrook.edu/jobs/working-here/) page to learn about the **total rewards** we offer.

\#LI-ES1

**Job Number:** 2504318

**Official Job Title:** : Senior Staff Assistant

**Job Field** : Administrative & Professional (non-Clinical)

**Primary Location** : US-NY-Stony Brook

**Department/Hiring Area:** : Career Center

**Schedule** : Full-time

**Shift** : Day Shift **Shift Hours:** : 8:30am - 5:00pm :

**Posting Start Date** : Nov 21, 2025

**Posting End Date** : Dec 6, 2025, 4:59:00 AM

**Salary:** : $65,000-$67,000

**Appointment Type:** : Term

**Salary Grade:** : SL3

**SBU Area:** : Stony Brook University

**Req ID:** 2504318