"Alerted.org

Administrative Assistant

Job Details

Job Location

Hagatna - 446 E Marine Corps - Hagatna, GU

Position Type

Full Time

Education Level

High School

Salary Range

$13.00 - $15.00 Hourly

Job Category

Admin - Clerical

Description

Position Summary:

Person in this position will be responsible for the clerical and secretarial needs of the Program Director, Program Manager & Case Manager. Essential Job Functions include those listed below.

Essential Job Functions:

+ General administrative/secretarial support, scheduling appointments, correspondence, handling incoming/outgoing phone contacts, typing monthly, quarterly and annual reports and other related duties;

+ Work with management on the development of Power Point presentations;

+ Assist in the development of Excel spread sheets;

+ Assist with coordination of travel arrangements;

+ Coordination and preparation of designated programmatic meetings including meeting announcements, agenda, meeting material and recording/transcription of minutes of meetings;

+ Provide clerical support for other administrative staff as requested;

+ Provide clerical functions as necessary to maintain the quality of WestCare’s policies and procedures manuals;

+ Maintain filing system for administrative files and any other relevant files;

+ Review and distribute, when appropriate, all incoming mail addressed to the program and administrative staff;

+ Assist in the coordination of training, preparation of certificates, submission of documents for CEU certification;

+ Embrace and embody the mission, vision, guiding principles, clinical vision and goals of WestCare Foundation; and

+ Perform all other duties as assigned.

Qualifications

Essential Qualifications:

Education:

+ High School Diploma or equivalent.

Experience and Competencies:

+ Two (2) years of experience in providing administrative and clerical services to is preferred;

+ Intake and assessment experience is preferred;

+ Marketing and/or sales experience preferred;

+ Bilingual is preferred;

+ Excellent communication skills;

+ Ability to exercise good judgment and discretion;

+ Ability to work well in a team environment;

+ Adherence to the highest standard of ethical conduct, especially to standards governing confidentiality;

+ Professional appearance and demeanor;

+ Must be culturally/linguistically sensitive to populations served;

+ Valid driver’s license and ability to obtain and maintain WestCare’s vehicle insurance is required; and

+ CPR Certification and First Aid Certification.

Working Conditions:

+ Work is primarily performed in an office setting; and

+ Some outdoor activities may be required.