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Job Title: Administrative AssistantJob Description

The Administrative Assistant will support the Power Delivery Data Analytics Teams, providing essential support across various departments.

Responsibilities

+ Handle invoice reconciliation, ensure proper documentation, create PO revisions, process invoice holds, and communicate with contract administrators.

+ Assist with onboarding new employees.

+ Manage calendars, assist with timekeeping, and provide general administrative support.

+ Schedule and set up meetings and lunches.

+ Assist with various expense reports as needed.

+ Order office supplies, distribute mail, and support the overall needs of the office.

+ Proactively assist other administrative assistants, coordinate coverage, and provide backup as needed.

+ Maintain orderly and organized files, adhere to retention schedules, and archive departmental files.

Essential Skills

+ Administrative support

+ Calendar management

+ Customer service

+ Microsoft Office proficiency

+ File management

+ Data management

Additional Skills & Qualifications

+ High School Diploma or equivalent required.

+ Experience in invoice processing.

+ Familiarity with accounting software, Oracle is a plus.

+ Experience in timekeeping.

+ Experience in a fast-paced environment.

+ Accounting/auditing knowledge and skills.

+ Self-directed with strong initiative.

+ Organizational skills with the ability to multitask.

+ Time management to meet deadlines.

+ Analytical skills for continuous/process improvement.

+ Strong oral and written communication.

+ Detail-oriented.

+ Interpersonal skills with a customer-focused approach.

+ Proficient computer skills, with advanced Excel skills (pivot tables, reports, etc.) preferred.

+ Enterprise Solutions experience is preferred.

Work Environment

The position is based in the office at the Corporate Headquarters in North Birmingham, AL. The role requires a professional demeanor and confidentiality with sensitive information, flexibility to adapt to changing priorities, and the ability to handle multiple tasks effectively. Collaboration in a team environment with diverse disciplines and backgrounds is essential. The position demands a strategic thinker and problem solver who is self-motivated and committed to excellent customer service.

Job Type & Location

This is a Contract position based out of Birmingham, AL.

Pay and Benefits

The pay range for this position is $20.00 - $22.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Birmingham,AL.

Application Deadline

This position is anticipated to close on Dec 5, 2025.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email [email protected] (%[email protected]) for other accommodation options.