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Position Summary

Administrative Assistant performs a wide variety of support and administrative tasks and projects in support of the Bank’s People, Culture and Communications (PCC) team which includes Facilities, Communications, Organizational Development, and HR. Administrative Assistant provides flexible administrative support across multiple teams, ensuring smooth day-to-day operations. This role includes managing meeting logistics, coordinating catering services, and assisting with general office tasks. The ideal candidate is highly adaptable, detail-oriented, and thrives in a dynamic environment.

Key Responsibilities

Administrative

Support:

• Provide coverage for administrative tasks across departments as needed.

• Manage calendars, schedule meetings, and prepare meeting materials.

• Assist with travel arrangements, expense reporting, and document preparation.

• Managing distribution lists and group calendars.

• Creating feedback surveys, monitoring completion rates, and reporting back on responses

• Organizing and coordinating various activities related to presentations and reports, including creating and editing presentations.

• Responsible for collecting information from various sources and combining and consolidating the information into a presentable format.

• Solicit, collect, track and filing required materials to qualify Bank programs for CPE credits, distributing certificates when qualifications have been met.

• Coordinating the employee recognition program, tracking, vetting and posting program award recipients

• Assisting with expense reports by tracking expenses and providing documentation required for expense reports on an ongoing basis.

Meeting & Event

Coordination:

Providing meeting and other training and group gathering support (in-person, or hybrid), which includes communications with attendees around logistics, agendas, creating schedules and circulation of materials, reserving conference rooms, coordinating audio visual support, catering orders and registration and greeting guests, collaborating with the HR team, business leads and vendors.

• Organize meeting logistics, including room reservations and technology setup.

• Act as point of contact for catering requests, ensuring timely and accurate service.

• Confirm headcount, dietary needs, and vendor coordination for catered events.

Vendor & Budget

Management:

• Maintain relationships with approved catering vendors.

• Track catering expenses and reconcile invoices in compliance with budget guidelines.

• Assisting with on-boarding new vendors as needed, processing vendor contracts, invoices and purchase orders as needed, resolving any discrepancies and tracking spend.

• Supporting other employee data tasks for vendors, as needed

Office Operations:

• Support reception duties when required.

• Assist with supply ordering and inventory management.

• Ensure compliance with health, safety, and sanitation standards during events.

• Place supply and gift orders as requested.

• Provide Event support as needed.

• Other duties as assigned.

Qualifications

• High school diploma required; Associate or Bachelor’s degree preferred.

• 2+ years in administrative support or office coordination.

• Experience with event or catering coordination is a plus.

• Proficiency in Microsoft Office Suite and scheduling tools.

Preferred Attributes

• Highly organized and detailed oriented.

• Prioritizes effectively seeking input from manager.

• Collaborates with colleagues and other departments in order to complete work effectively.

• Communicate clearly and concisely with a high degree of professionalism.

• Excellent communication skills, including telephone and writing skills.

• Exercises good judgment both in communication and decision-making and involves appropriate audiences and obtains appropriate input and approvals.

• Approachable, resourceful, strong work ethic, flexible, sound decision making

• Ability to multi-task and attention to detail is critical

• Ability to adapt quickly to changing priorities.

• Customer-service mindset.

• Familiarity with corporate meeting logistics and vendor management.

Job Type & Location

This is a Contract position based out of Chicago, IL.

Pay and Benefits

The pay range for this position is $25.00 - $28.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Chicago,IL.

Application Deadline

This position is anticipated to close on Dec 5, 2025.

h4>About TEKsystems:

We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

About TEKsystems and TEKsystems Global Services

We’re a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We’re a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We’re strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We’re building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.