• Floating Administrative Assistant

    TEKsystems (Chicago, IL)


    Position Summary

    The Floating Administrative Assistant provides flexible administrative support across multiple departments and teams, ensuring smooth day-to-day operations. This role includes managing meeting logistics, coordinating catering services, and assisting with general office tasks. The ideal candidate is highly adaptable, detail-oriented, and thrives in a dynamic environment.

    Key Responsibilities

    Administrative Support:

    • Provide coverage for administrative tasks across departments as needed.

    • Manage calendars, schedule meetings, and prepare meeting materials.

    • Assist with travel arrangements, expense reporting, and document preparation.

    Meeting & Event Coordination:

    • Organize meeting logistics, including room reservations and technology setup.

    • Act as point of contact for catering requests, ensuring timely and accurate service.

    • Confirm headcount, dietary needs, and vendor coordination for catered events.

    Vendor & Budget Management:

    • Maintain relationships with approved catering vendors.

    • Track catering expenses and reconcile invoices in compliance with budget guidelines.

    Office Operations:

    • Support reception duties when required.

    • Assist with supply ordering and inventory management.

    • Ensure compliance with health, safety, and sanitation standards during events.

    Qualifications

    Education: High school diploma required. Associate or Bachelor’s degree preferred.

    Experience:

    • 2+ years in administrative support or office coordination.

    • Experience with event or catering coordination is a plus.

    Skills:

    • Strong organizational and multitasking abilities.

    • Excellent communication and interpersonal skills.

    • Proficiency in Microsoft Office Suite and scheduling tools.

    Preferred Attributes

    • Ability to adapt quickly to changing priorities.

    • Customer-service mindset with attention to detail.

    • Familiarity with corporate meeting logistics and vendor management.

     

    Job Type & Location

     

    This is a Contract position based out of Chicago, IL.

    Pay and Benefits

    The pay range for this position is $25.00 - $28.00/hr.

     

    Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

     

    • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

     

    Workplace Type

     

    This is a fully onsite position in Chicago,IL.

     

    Application Deadline

     

    This position is anticipated to close on Dec 5, 2025.

    h4>About TEKsystems:

    We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.

     

    The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

    About TEKsystems and TEKsystems Global Services

    We’re a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We’re a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We’re strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We’re building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.

     

    The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.