• Administrative Coordinator

    Robert Half Office Team (San Diego, CA)


    Description

    Robert Half is partnering with a reputable real estate company in San Diego to hire a detail-oriented and proactive Administrative Assistant. This role supports a busy office of agents, brokers, and property management staff. It’s an excellent opportunity for someone who is highly organized, customer-focused, and enjoys working in a fast-moving real estate environment.

    Key Responsibilities

    + Provide administrative support to real estate agents, brokers, and office leadership.

    + Greet clients, visitors, and vendors, ensuring a professional and welcoming experience.

    + Manage phone calls, emails, and general inquiries; route messages as needed.

    + Assist with preparing listing packets, marketing materials, open house documents, and property flyers.

    + Maintain document organization including contracts, lease agreements, disclosures, and transaction files.

    + Support scheduling for showings, inspections, and client appointments.

    + Update and maintain CRM systems, MLS listings, and internal databases.

    + Handle mail, deliveries, office supplies, and general office organization.

    + Assist with coordinating team events, meetings, and company communications.

    Requirements

    Qualifications

    + 1–2+ years of administrative or office support experience (real estate experience preferred).

    + Familiarity with real estate software such as MLS, Zillow, DocuSign, or CRM systems is a plus.

    + Strong proficiency with Microsoft Office Suite and Google Workspace.

    + Excellent communication skills—professional, polished, and client-service oriented.

    + Strong attention to detail with the ability to handle multiple priorities.

    + Self-motivated, dependable, and comfortable working in a deadline-driven environment.

    TalentMatch®

    Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

     

    Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

     

    All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

     

    • 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .