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Details

**Open Date** 11/24/2025

**Requisition Number** PRN43684B

**Job Title** Technical Project Managers

**Working Title** Technical Project Managers IV

**Career Progression Track** P00

Track Level

**FLSA Code** Management

**Patient Sensitive Job Code?** No

**Standard Hours per Week** 40

**Full Time or Part Time?** Full Time

**Shift** Day

Work Schedule Summary

+ Monday through Friday, 8:00 – 5:00 and flexible around core hours.

+ Hybrid acceptable.

**VP Area** President

**Department** 00358 - Research Mgt & Compliance

**Location** Campus

**City** Salt Lake City, UT

**Type of Recruitment** External Posting

**Pay Rate Range** $80,000 - $115,000

**Close Date** 01/15/2026

**Priority Review Date (Note - Posting may close at any time)** 12/15/2025

Job Summary

The Technical Project Manager is a high-trust, high-impact individual contributor responsible for leading complex, time-sensitive projects that are critical to Research Management & Compliance’s mission. This role does not have direct reports and instead relies on strong influence, relationship-building, and cross-functional coordination to drive progress. The PM will frequently collaborate with IT units, central administrative partners, and other campus stakeholders to advance initiatives where the resourcing or technical expertise sits outside the department, as well as facilitate the department’s internal projects during a time of significant change.

The incumbent must thrive in a fast-paced environment, take initiative without hesitation, and operate autonomously while keeping the Executive Director appropriately informed. The role requires exceptional political acumen, strong accountability practices, and the ability to hold others to agreed-upon commitments without damaging relationships. Absolute discretion and confidentiality are non-negotiable.

With strong performance, the position is expected to grow into expanded executive support and strategic operations responsibilities while maintaining ownership of selected long-term projects.

Learn more about the great benefits of working for University of Utah: benefits.utah.edu

Responsibilities

Project Leadership & Execution

+ Lead and coordinate projects by influencing and motivating cross-functional contributors, including partners outside the department, without relying on supervisory authority.

+ Establish project teams; define roles, expectations, and deliverables; and maintain alignment across diverse stakeholder groups.

+ Conduct requirements gathering, end-user needs assessments, and develop technical specifications to support project goals.

+ Develop and manage detailed project plans, timelines, risks, dependencies, and milestones.

+ Provide timely, concise, and accurate status updates to the Executive Director and key stakeholders.

+ Monitor project health, anticipate vulnerabilities, and proactively resolve issues.

Cross-Campus Collaboration & Political Navigation

+ Serve as a liaison between technical and non-technical teams, ensuring clear communication and shared understanding.

+ Build trust-based relationships with IT units and other campus partners to move initiatives forward.

+ Navigate institutional politics thoughtfully and strategically to secure alignment and cooperation.

+ Ensure accountability through strong communication and follow-up, preserving relationships while maintaining momentum.

Initiative, Autonomy & Problem Solving

+ Identify problems early, take initiative to address them, and work independently within defined authority.

+ Demonstrate a high level of curiosity; actively seek out information, resources, and subject-matter experts to remove barriers.

+ Operate with minimal instruction, checking in only when decisions exceed the scope of role authority or strategy.

Continuous Process Improvement

+ Identify inefficiencies, risks, and gaps in workflows; propose and implement improvements.

+ Apply continuous improvement methodologies (e.g., Lean, Six Sigma) formally or informally.

+ Support departmental efforts to build and sustain a culture of operational excellence.

Confidentiality & Executive-Level Professionalism

+ Handle sensitive information including personnel, financial, and strategic matters with absolute confidentiality.

+ Exercise excellent judgment and maintain professionalism in all interactions.

Act as a trusted partner to the Executive Director, surfacing issues early and offering solutions or options.

Future Executive Support & Strategic Operations (Growth Path)

+ Over time, expand into responsibilities that support executive operations, including: preparation and follow-up for high-level meetings, strategic communication support, long-term initiative tracking, operational oversight of selected programs

Minimum Qualifications

**EQUIVALENCY STATEMENT :** 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).

**Technical Project Managers, IV:** Requires a bachelor’s (or equivalency) + 8 years or a master’s (or equivalency) + 6 years of directly related work experience.

Preferences

+ Demonstrated experience leading complex projects without direct authority in a matrixed or decentralized organization.

+ Proven ability to build trust, hold others accountable diplomatically, and maintain collaborative relationships.

+ Strong organizational, analytical, and problem-solving skills.

+ Ability to handle confidential information with the highest level of professionalism.

+ Demonstrated success managing competing priorities under pressure.

+ Strong initiative and resourcefulness; comfortable operating autonomously.

+ Experience in higher education, research administration, public sector operations, or similar environments preferred.

+ Training or experience in continuous process improvement (e.g., Lean, Six Sigma).

+ Familiarity with project management methodologies or certifications ( PMP , CAPM , Agile, etc.).

+ Experience supporting senior executives or serving in an operational leadership role is a plus.

**Type** Benefited Staff

Special Instructions Summary

Additional Information

_The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students._

_Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities._

_The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both._

_To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action:_

_Director/ Title IX Coordinator_

_Office of Equal Opportunity and Affirmative Action ( OEO /AA)_

_383 University Street, Level 1 OEO Suite_

_Salt Lake City, UT 84112_

_801-581-8365_

[email protected]_

_Online reports may be submitted at_ **oeo.utah.edu**

_For more information:_

https://www.utah.edu/nondiscrimination/

_To inquire about this posting, email:_

[email protected]

_or call 801-581-2300._

_The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules._

_This position may require the successful completion of a criminal background check and/or drug screen._

_https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South._