• Front Desk Coordinator

    Robert Half Office Team (Encinitas, CA)


    Description

    A well-established wellness and holistic health center in Encinitas is seeking a warm, highly organized, and polished Front Desk Coordinator to be the welcoming face of their practice. This position requires someone who can manage a busy front office, support providers and clients, and maintain an environment that is both professional and calming. The ideal candidate is personable, confident, and able to balance multiple administrative responsibilities with a client-first approach.

    Key Responsibilities:

    + Greet clients, manage check-in/check-out processes, and ensure a welcoming atmosphere

    + Manage a high volume of phone calls and appointment scheduling using EMR/booking platforms

    + Coordinate patient intake forms, insurance verifications, and follow-up communications

    + Maintain front office organization, including supplies, calendars, messaging, and daily logs

    + Process payments, reconcile transactions, and assist with billing inquiries

    + Support providers with documentation, room setup, and daily administrative tasks

    + Assist with marketing tasks such as social media posting, appointment reminders, and client outreach

    + Handle confidential client information with sensitivity and full compliance

    Requirements

    + 1–3 years of front desk, administrative, or customer-facing role experience

    + Experience in wellness, spa, medical office, or similar environment preferred

    + Strong communication skills and a calm, professional demeanor

    + Proficiency with scheduling systems and Microsoft Office Suite

    + Excellent multitasking and organizational abilities

    TalentMatch®

    Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

     

    Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

     

    All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

     

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