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Administrative Coordinator 2-EC

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Administrative Coordinator 2-EC

Salary

$2,085.00 - $3,572.00 Monthly

Location

Baton Rouge, LA

Job Type

Classified

Job Number

LDOE50531126-112525EL-EC

Department

Education-State Activities

Opening Date

11/25/2025

Closing Date

12/2/2025 11:59 PM Central

+ Description

+ Benefits

+ Questions

About this Job

This position is located in Baton Rouge, LA

This is a temporary Job Appointment that may last up to 4 years only

Office of Early Childhood Operations

Job Focus Area

At Louisiana’s Child Care Assistance Program, our mission is To support all families in accessing high quality child care. The Child Care Assistance Program (CCAP) provides financial assistance to low-income families while they are working or attending school.

We’re looking for anAdministrative Coordinator 2to serve as the first point of contact at the agency, to assist our Louisiana families to apply for Child Care Assistance in our new Customer Portal – FamilyCentral.

Candidates with the following experience are encouraged to apply:

Knowledge of the Child Care Assistance Program (CCAP), CAFE, CAPS, Microsoft Word, Outlook, and/or Excel are preferred but not required.

AN IDEAL CANDIDATE SHOULD POSSES THE FOLLOWING COMPETENCIES:

+ Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.

+ Managing Resources: The ability to ensure resources such as time, money, and people are utilized appropriately to result in maximum business value.

+ Using Data: The ability to use relevant and valid data to inform are commendation for action.

+ Adapting to Change: The ability to adjust plans, expectations, and behaviors in response to change.

+ Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.

+ Displaying Professionalism: The ability to recognize how your actions impact the perceptions of both you and your organization.

+ Following Policies and Procedures: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.

+ Learning Actively: The ability to acquire necessary knowledge and skills to improve performance and achieve organizational goals.

+ Managing Systems: The ability to predict and manage the effects of actions on interrelated or interacting components of a team, department, or organization.

+ Managing Time: The ability to control your time to increase effectiveness, efficiency, or productivity.

Minimum Qualifications

One year of experience in administrative services.

EXPERIENCE SUBSTITUTION:

Every 15 semester hours earned from an accredited college or university will substitute for six months of the required experience.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168050) .

Job Duties and Other Information

Job Duties:

+ Accurately entering applicant information into a database or case management system. This includes managing both digital and physical files, ensuring all documents are organized and easily accessible.

+ Handling a large volume of communication, including phone calls and emails, from applicants, about the status of applications

+ Application Review : review each application and all supporting documents (like pay stubs, school schedules, and tax returns) to ensure they are complete. If something is missing, you'll need to notify the applicant.

+ Ensuring the authenticity and accuracy of all provided documents.

Position-Specific Details:

Appointment Type:Job Appointment. This position will be filled as a temporary job appointment that may last up to 4 years.

Work Location: The person hired for this position is expected to regularly report to the Baton Rouge office.

Work Schedule:Work hours are Monday - Friday. Work hours will be determined.

Compensation:The salary offered will be determined based on qualifications and experience.

**Note regarding the advertised pay range: The maximum amounts listed are the maximum salary amounts a person can make over their career andnot the maximum amount we are allowed to pay a new hire .

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.

How To Apply:

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

*Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumeswill notbe accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

Contact Information:

For further information about this vacancy contact:

Louisiana Department of Education – Human Resources

PO Box 94064

Baton Rouge, LA 70804

[email protected]

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at https://info.groupbenefits.org/

Parental Leave– Up to six weeks paid parental leave

More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave – State employees receive the following paid holidays each year:

+ New Year's Day

+ Martin Luther King, Jr. Day,

+ Mardi Gras,

+ Good Friday,

+ Memorial Day,

+ Independence Day,

+ Labor Day,

+ Veteran's Day,

+ Thanksgiving Day and Christmas Day.

***** Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

+ Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\_Retirement\_System.mp4) to give you more detailed information about their system

+ Teacher's Retirement System of Louisiana (www.trsl.org),

+ Louisiana School Employees Retirement System (www.lsers.net), among others

01

I understand that information on this application may be subject to investigation and verification and that any misrepresentation or material omission, including on my responses to supplemental questions, may cause my application to be rejected, my name to be removed from the eligible register, and/or subject me to disqualification from future job opportunities and/or dismissal from state service.

+ Yes

+ No

02

Do you have work experience or working knowledge of the Child Care Assistance Program (CCAP)?

+ Yes

+ No

03

If you answered YES to the previous question, please describe your experience with CCAP including the experience mentioned in your application (not resume). If you answered NO, enter "N/A".

04

Do you have experience or knowledge of the following systems: Word, Excel, or Outlook?

+ Yes

+ No

05

If you answered YES to the previous question, please describe your experience/knowledge and reference any work experience that is included in your application (not resume) that provided you with this experience. If you answered NO, enter "N/A".

06

Rate your ability to adapt to change based on our definition: The ability to adjust plans, expectations, and behaviors in response to change.

+ I have no experience and/or am uncomfortable adapting to change

+ I have limited experience or require assistance to adapt to change

+ I can adapt to change

+ I can adapt to change and help others improve their ability to adapt to change

07

Explain your rating by providing specific and relevant examples in the box below.

08

Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas

+ I have no experience and/or am uncomfortable communicating effectively

+ I have limited experience or require assistance to communicate effectively

+ I can communicate effectively

+ I can communicate effectively and help others improve their communication

09

Explain your rating by providing specific and relevant examples in the box below.

10

Rate your ability to display professionalism based on our definition: The ability to recognize how your actions impact the perceptions of both you and your organization.

+ I have no experience and/or am uncomfortable displaying professionalism

+ I have limited experience or require assistance to display professionalism

+ I can display professionalism

+ I can display professionalism and help others improve their ability to display professionalism

11

Explain your rating by providing specific and relevant examples in the box below.

12

Rate your ability to follow policies and procedures based on our definition: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.

+ I have no experience and/or am uncomfortable following policies and procedures

+ I have limited experience or require assistance to follow policies and procedures

+ I can follow policies and procedures

+ I can follow policies and procedures and help others improve their ability to follow policies and procedures

13

Explain your rating by providing specific and relevant examples in the box below.

14

Rate your ability to manage time based on our definition: The ability to control your time to increase effectiveness, efficiency, or productivity.

+ I have no experience and/or am uncomfortable managing time

+ I have limited experience or require assistance to manage time

+ I can manage time

+ I can manage time and help others improve their ability to manage time

15

Explain your rating by providing specific and relevant examples in the box below.

16

Are you a current employee of the Louisiana Department of Education? Please note - teachers and other employees of the school system are NOT considered employees of the LA Department of Education:

+ Yes

+ No

Required Question

Employer

State of Louisiana

Address

For agency contact information, please refer to

the supplemental information above.

Louisiana State Civil Service, Louisiana, 70802

Phone

(866) 783-5462

Website

http://agency.governmentjobs.com/louisiana/default.cfm

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